Legal assistant

HCB Solicitors; Walsall; Hybrid; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Pension

26 days holiday + bank holidays

Holiday purchase scheme

Bonus holiday scheme

Annual bonus

Hybrid working after probation

Online training

Cycle to work scheme

Medicash Scheme

EAP

Job summary

HCB Solicitors is seeking a conveyancing assistant to support day-to-day operations within a legal office. The role focuses on admin, client communications, and document handling, with responsibilities for updating clients and tracking matter progression.

The ideal candidate will have strong organisational skills, be proficient in MS Office, and possess experience with conveyancing processes. Hybrid working is available after probation, with a comprehensive benefits package.

Qualifications

• General administrative operations within a legal office.
• Advanced computer literacy across MS Office.
• Working knowledge of case management software.
• Proficiency in English for client and internal communications.

Responsibilities

• Prepare and submit client quotes.
• Deal with queries from clients, solicitors, lenders and estate agents.
• Provide client updates and monitor matter progression.

Skills

Administrative tasks

Advanced computer literacy

Case management software

Proficiency in English

Attention to detail

Multitasking under pressure

Tools

Word

Excel

Outlook

Job description

• General administrative tasks

• Prepare and submit quotes to clients

• Dealing with queries raised by clients, solicitors, lenders and estate agents

• Provide client updates and monitor matter progression

• Opening/closing files on the case management system, compliant with the firm’s AML and quality standards and SRA and CQS regulations

• Experience of Leasehold transactions

• Carry out searches online

• Use Land Registry portal to submit registrations, replying to requisitions and ordering official copies, leases and title plans

• Generate Stamp Duty Land Tax calculations and submit applications

• Preparing and submitting bills, receipts and payments to the finance team for fee earners

• Occasional reception cover

• Preferably previous work experience as a conveyancing assistant

• Satisfactory knowledge of day-to-day operations of a legal office

• Advanced computer literacy (word, excel, outlook)

• Working knowledge of case management software

• Proficiency in English

• Excellent administrative and organisational skills

• Ability to juggle multiple activities and work under pressure

• Excellent attention to detail

• Basic understanding of the conveyancing process

Pension – The Peoples Partnership, 3% employer and 5% employee contribution which can be increased. Auto enrolled after 3 months but can join sooner if you wish.

26 days holiday plus bank holidays.

Christmas week closure.

Holiday purchase scheme – Purchase 3 extra days per year. (Reviewed annually)

Bonus holiday scheme (up to 12 additional days leave a year, for each monthly income target achieved).

Annual bonus related to achievement of fee income targets. ( Fee earner only)

Hybrid working after successful probation period of 3 months. ( Fee earner only)

Online training courses.

Cycle to work scheme.

Monthly fun events with prizes.

Medicash Scheme and EAP (enrolled after a 3 month probation period)