Lead Medical Secretary - Community Mental Health

NHS National Services Scotland; East Kilbride; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in East Kilbride seeks a supervisor for an administrative team to support clinical operations. This permanent, full-time position requires at least 2 years' experience as a medical secretary and knowledge of medical terminology. Responsibilities include supervising secretarial staff and ensuring compliance with standard operating procedures. Benefits include generous annual leave, NHS pension scheme, and work-life balance policies.

Benefits

27 days annual leave increasing with length of service

Membership of NHS Pension Scheme

Paid sick leave

Qualifications

• At least 2 years experience as a medical secretary.
• Evidence of effective team working and dealing with change.
• Strong competence with relevant IT systems.

Responsibilities

• Supervise an administrative team of secretaries and administrative clerks.
• Provide comprehensive administrative support to a team of clinicians.

Skills

Comprehensive knowledge of medical terminology

Advanced audio typing skills

Good communication skills

Excellent organisational skills

Ability to work under pressure

Education

SVQ level 3 qualification or equivalent experience

Tools

Microsoft Office Packages

Job description

The Role

Supervise an administrative team of secretaries and administrative clerks and to provide a comprehensive administrative support to a team of clinicians, enabling clinicians to operate effectively and efficiently. Ensure the work of the administrative team is carried out in accordance with NHS Lanarkshire’s standard operating procedures.

Provide comprehensive administrative support to a team of clinicians, enabling clinicians to operate effectively and efficiently. Work in accordance with standard operating procedures.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we\'ll need you to bring

• SVQ level 3 qualification (or equivalent experience) plus at least 2 years experience as a medical secretary
• Comprehensive knowledge and understanding of medical terminology
• Evidence of effective team working and dealing with change
• Evidence of good communication skills with patients, clinicians and colleagues.
• Advanced audio typing skills
• Evidence of strong competence with relevant IT systems
• Excellent organisational skills
• Proven ability to work under pressure.

It would be great if you also have

• Possess or be working towards ECDL or equivalent
• Secretarial experience in an equivalent position.
• Supervisory / mentorship experience in an equivalent position
• Knowledge of Microsoft Office Packages and Database Systems
• Knowledge & understanding of Mental Health Act
• Proficient IT skills which include a full working knowledge of Microsoft office packages.
• Ability to prioritise workload and work on own initiative.
• Excellent oral and written communication skills.
• Excellent time management skills.
• Accurate keyboard skills.

Contract type

Permanent

Full time

37 hours

Location and Working Pattern

This role will be based in Community Mental Health within Hunter Health Centre.

The working pattern for this role: Monday - Friday (9am - 5pm).

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Sandra Leggate, Assistant Operational Services Manager on [e-mail], Tel: [phone].

For enquiries regarding the application form or recruitment process, please contact Anna Zastawnik-Baran, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email).

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

• A minimum of 27 days annual leave increasing with length of service
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee counselling services
• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you\'re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link:
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Careers information statements have been provided without bold or italic formatting. The nation-wide NHS Lanarkshire is committed to a diverse workforce with equal opportunity. The text above has been sanitized for plain display.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.