Lead Document Controller for Construction Projects

Equans UK & Ireland; Hatfield; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

24 days annual leave

Life cover 1× annual salary

Employee discount shopping

Gym membership discounts

Cycle-to-work scheme

CSR days

Learning and development opportunities

Progression opportunities

Job summary

Equans UK & Ireland is seeking a Document Controller for a 12-month fixed-term contract in Hatfield. The role is full-time with responsibility for leading document control across multiple construction and refurbishment projects, managing the EDMS (Viewpoint for Projects/4Projects), and ensuring compliance with GDPR, ISO standards and contract requirements.

You will coordinate with design, commercial and delivery teams, liaise with subcontractors, and drive continuous improvement in document

Qualifications

• Experience in document control within construction or engineering projects.
• Knowledge of EDMS platforms, especially Viewpoint for Projects (4Projects).
• Understanding of GDPR, ISO standards and client contract requirements.
• Experience with BIM documentation coordination.

Responsibilities

• Lead document control processes across multiple projects or programmes.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Ensure integration of Golden Thread supporting information (e.g. Fieldview) into EDMS platform
• Support the setup of document control systems and naming conventions at project initiation stages.
• Provide quality assurance checks on document submissions and transmittals.
• Oversee the handover of O&M manuals, Health & Safety files, and other key project documentation.
• Produce and interpret document control reports for project leaders and stakeholders; coordinate reviews, approvals, and version control.
• Manage secure archiving and retrieval of project documents; ensure compliance with legal and company requirements.
• Liaise with subcontractors and design consultants to ensure compliant and timely submissions.
• Champion continuous improvement in document control processes and systems.

Skills

EDMS

Viewpoint 4Projects

GDPR/ISO

BIM coordination

MS Office

Stakeholder comms

Tools

Viewpoint 4Projects

Field View

Job description

Equans UK & Ireland is seeking a Document Controller for a 12-month fixed-term contract in Hatfield. The role is full-time with responsibility for leading document control across multiple construction and refurbishment projects, managing the EDMS (Viewpoint for Projects/4Projects), and ensuring compliance with GDPR, ISO standards and contract requirements.

You will coordinate with design, commercial and delivery teams, liaise with subcontractors, and drive continuous improvement in document