Senior Document Controller

Equans UK & Ireland; Hatfield; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

24 days annual leave (+ holidays)

Life cover 1.5x salary

Employee discounts on brands

Gym membership discounts

Cycle-to-work scheme

CSR days

Learning and development opportunities

Career progression

Job summary

Equans is seeking a Senior Document Controller to lead document control across multiple construction and refurbishment projects from our Hatfield head office, with site visits across London and Home Counties as needed. This permanent, full-time role offers a competitive salary and comprehensive benefits.

You will manage EDMS platforms (Viewpoint for Projects/4Projects) and ensure GDPR, ISO standards, and client requirements are met.

Qualifications

• Experience in document control within construction or engineering projects.
• Strong knowledge of Viewpoint for Projects EDMS platforms and Viewpoint Field View.
• Proven experience leading or mentoring junior Document Controllers.
• Ability to manage and improve document control processes at a project or program level.
• Knowledge of ISO 19650 standards and project handover documentation requirements.
• Excellent organisational and time management skills.
• Strong IT proficiency including MS Office Suite.
• Exceptional communication and stakeholder engagement skills.
• Experience with BIM documentation coordination.
• Working knowledge of commercial or contractual document processes.
• Driving license is preferred

Responsibilities

• Lead document control processes across multiple complex projects or programmes.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Coordinate integration of Golden Thread information into EDMS.
• Support the setup of document control systems at project initiation stages.
• Provide QA checks on document submissions and transmittals.
• Oversee handover of O&M manuals, H&S files, and other key docs.
• Produce document control reports for leaders and stakeholders.
• Coordinate document reviews, approvals, and version control.
• Manage secure archiving and retrieval of project documents.
• Liaise with subcontractors and design consultants for compliance and timeliness.
• Champion process and system improvements in document control.
• Line manage or mentor Document Controllers with training.
• Support the Regional Information Manager with strategic initiatives and audits.
• Lead forums in absence of the Regional Information Manager

Skills

Document control

Leadership

Stakeholder engagement

Time management

MS Office

Communication

BIM coordination

Attention to detail

Tools

Viewpoint for Projects (4Projects)

Viewpoint Field View

Job description

Equans is looking for aSenior Document Controller to join our team. The role is based in our head office of Hatfield, you will also be required to attend sites across London and Home Counties on an ad hoc basis. This is a permanent, full-time role offering a competitive salary and comprehensive benefits package.

The Senior Document Controller is responsible for leading the management of project documentation across multiple construction and refurbishment projects. This includes overseeing the implementation and compliance of document control processes, managing the Electronic Document Management System (EDMS), and mentoring junior document controllers. The role ensures the integrity, accessibility, and traceability of controlled documents while supporting design, commercial, and delivery teams to meet client and compliance requirements. The role requires strong leadership, communication, and technical capabilities.

What will you deliver?

• Lead document control processes across multiple complex projects or programmes.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Ensuring integration of Golden Thread supporting information (e.g. Fieldview) into EDMS platform
• Support the setup of document control systems and naming conventions at project initiation stages.
• Provide quality assurance checks on document submissions and transmittals.
• Oversee the collation and handover of O&M manuals, Health & Safety files, and other key project documentation.
• Produce and interpret document control reports for project leaders and stakeholders.
• Coordinate document reviews, approvals, and version control with internal and external stakeholders.
• Manage the secure archiving and retrieval of project documents in line with legal and company requirements.
• Liaise with subcontractors and design consultants to ensure document submissions are compliant and timely.
• Champion continuous improvement in document control processes and systems.
• Line manage or mentor Document Controllers, providing training and guidance as required.
• Supporting the Regional Information Manager with strategic initiatives and compliance audits
• Leading/ chairing relevant forums in the absence of the Regional Information Manager

Who are you?

• Experince in document control within construction or engineering projects.
• Strong knowledge of Viewpoint for Projects (4Projects) EDMS platforms and Viewpoint Field View.
• Proven experience leading or mentoring junior Document Controllers.
• Ability to manage and improve document control processes at a project or program level.
• Knowledge of ISO 19650 standards and project handover documentation requirements.
• Excellent organisational and time management skills.
• Strong IT proficiency including MS Office Suite.
• Exceptional communication and stakeholder engagement skills.
• Experience with BIM documentation coordination.
• Working knowledge of commercial or contractual document processes.
• Driving license is preferred

What can we offer you?

• 24 days annual leave (+ public holidays)
• Life cover equivalent to 1.5 x annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle-to-work scheme and holiday purchase scheme
• Two corporate social responsibility days per year
• A broad range of learning and professional development opportunities
• A friendly, supportive workplace with opportunities to progress your career

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young ProfessionalsNetwork) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.