Document Controller

Equans UK & Ireland; Hatfield; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

24 days annual leave

Life cover 1× annual salary

Employee discount shopping

Gym membership discounts

Cycle-to-work scheme

CSR days

Learning and development opportunities

Progression opportunities

Job summary

Equans UK & Ireland is seeking a Document Controller for a 12-month fixed-term contract in Hatfield. The role is full-time with responsibility for leading document control across multiple construction and refurbishment projects, managing the EDMS (Viewpoint for Projects/4Projects), and ensuring compliance with GDPR, ISO standards and contract requirements.

You will coordinate with design, commercial and delivery teams, liaise with subcontractors, and drive continuous improvement in document

Qualifications

• Experience in document control within construction or engineering projects.
• Knowledge of EDMS platforms, especially Viewpoint for Projects (4Projects).
• Understanding of GDPR, ISO standards and client contract requirements.
• Experience with BIM documentation coordination.

Responsibilities

• Lead document control processes across multiple projects or programmes.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Ensure integration of Golden Thread supporting information (e.g. Fieldview) into EDMS platform
• Support the setup of document control systems and naming conventions at project initiation stages.
• Provide quality assurance checks on document submissions and transmittals.
• Oversee the handover of O&M manuals, Health & Safety files, and other key project documentation.
• Produce and interpret document control reports for project leaders and stakeholders; coordinate reviews, approvals, and version control.
• Manage secure archiving and retrieval of project documents; ensure compliance with legal and company requirements.
• Liaise with subcontractors and design consultants to ensure compliant and timely submissions.
• Champion continuous improvement in document control processes and systems.

Skills

EDMS

Viewpoint 4Projects

GDPR/ISO

BIM coordination

MS Office

Stakeholder comms

Tools

Viewpoint 4Projects

Field View

Job description

Equans is looking for a Document Controller to join our team on a 12-month fixed-term contract. The role is based at our head office in Hatfield, with occasional travel to sites across London and the Home Counties as required. This is a full-time position offering a competitive salary and comprehensive benefits package.

The Document Controller is responsible for leading the management of project documentation across multiple construction and refurbishment projects. This includes overseeing the implementation and compliance of document control processes and managing the Electronic Document Management System (EDMS). The role ensures the integrity, accessibility, and traceability of controlled documents while supporting design, commercial, and delivery teams to meet client and compliance requirements.

What will you deliver?

• Lead document control processes across multiple projects or programmes.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Ensuring integration of Golden Thread supporting information (e.g. Fieldview) into EDMS platform
• Support the setup of document control systems and naming conventions at project initiation stages.
• Provide quality assurance checks on document submissions and transmittals.
• Oversee the collation and handover of O&M manuals, Health & Safety files, and other key project documentation.
• Produce and interpret document control reports for project leaders and stakeholders. · Coordinate document reviews, approvals, and version control with internal and external stakeholders.
• Manage the secure archiving and retrieval of project documents in line with legal and company requirements.
• Liaise with subcontractors and design consultants to ensure document submissions are compliant and timely.
• Champion continuous improvement in document control processes and systems.

Who are you?

• Experience in document control within construction or engineering projects.
• Good knowledge of EDMS platforms, particularly Viewpoint for Projects (4Projects).
• Ability to manage and improve document control processes at a project or program level.
• Excellent organisational and time management skills.
• Strong IT proficiency including MS Office Suite.
• Exceptional communication and stakeholder engagement skills.
• Experience with BIM documentation coordination.
• Experience with Viewpoint Field View.
• Knowledge of ISO 19650 standards and project handover documentation requirements.
• Working knowledge of commercial or contractual document processes.

What can we offer you?

• 24 days annual leave (+ public holidays)
• Life cover equivalent to 1× annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle-to-work scheme and holiday purchase scheme
• Two corporate social responsibility days per year
• A broad range of learning and professional development opportunities
• A friendly, supportive workplace with opportunities to progress your career

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What's next?

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young ProfessionalsNetwork) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.