Document Controller

Fawkes & Reece London; Luton; On-site; GBP 28,000 - 38,000; Full time

Job summary

Fawkes & Reece London is urgently seeking an experienced Document Controller for a major residential development in Luton. You will own the project’s document control processes, ensuring accurate recording, distribution, and accessible audits to support the team and stakeholders.

This fully site-based position requires five days on site in Luton, coordinating drawings, specifications and reports while liaising with contractors, consultants and clients to keep documentation current and well filed.

Qualifications

• Previous document control experience within construction.
• Excellent organisational and administration skills.
• Experience with document management systems.
• Able to work on-site five days per week in Luton.

Responsibilities

• Manage the full document control process for the project.
• Maintain accurate and up-to-date document registers.
• Upload, issue, distribute and track project documentation.
• Manage drawings, specifications, reports, correspondence and other technical documentation.
• Ensure documents are correctly controlled, versioned and filed.
• Coordinate information between the project team, subcontractors, consultants and client.
• Monitor document revisions and ensure the correct information is issued.
• Support the project team with general administration and document-related requirements.
• Maintain clear audit trails and ensure project information is easily accessible.
• Assist with the management and organisation of project records throughout the build.

Skills

Organised

Attention to detail

Stakeholder coordination

On-site ready

Tools

Fieldview

Autodesk

Aconex

Viewpoint

Asite

Procore

Job description

Document Controller - Construction

Location: Luton, Bedfordshire

Working Pattern: 5 days per week on site

Start Date: Within the next few weeks

Interview: Available immediately

We are currently recruiting for an experienced Document Controller to join a construction project in Luton, supporting the full document control and administration function for a major residential development.

This is a fully site-based position, 5 days a week, so we are particularly interested in candidates who are based in Luton or within a commutable distance.

The Role

As Document Controller, you will take ownership of the project's document control processes, ensuring information is accurately recorded, distributed, maintained and readily accessible to the project team and wider stakeholders.

You will work closely with the site and project teams, managing the flow of project documentation and supporting the wider administration requirements of the development.

Key Responsibilities

• Manage the full document control process for the project
• Maintain accurate and up-to-date document registers
• Upload, issue, distribute and track project documentation
• Manage drawings, specifications, reports, correspondence and other technical documentation
• Ensure documents are correctly controlled, versioned and filedCoordinate information between the project team, subcontractors, consultants and client
• Monitor document revisions and ensure the correct information is being issued
• Support the project team with general administration and document-related requirements
• Maintain clear audit trails and ensure project information is easily accessible
• Assist with the management and organisation of project records throughout the build

About You

We are looking for someone with previous Document Control experience within the construction industry, ideally from a main contractor, developer or similar project environment.

You will need to be organised, detail-focused and confident managing a high volume of project information while working closely with site and office-based teams.

Experience with an EDMS (Electronic Document Management System) is desirable. The project currently uses Fieldview, while the client uses Autodesk, so experience with these or similar construction document management systems would be advantageous.

Essential Experience

• Previous experience as a Document Controller within construction
• Good understanding of construction documentation and document control processes
• Strong organisational and administration skills
• Excellent attention to detail
• Comfortable working with multiple stakeholders and managing deadlines
• Good IT skills and confidence using document management systems
• Ability to work 5 days per week on site in Luton

Desirable

• Experience with Fieldview
• Experience with Autodesk
• Experience using other construction EDMS platforms such as Aconex, Viewpoint, Asite, Procore or similar
• Previous experience working on residential or new-build construction projects