Japanese-Speaking Executive Assistant (Bilingual)

JAC Recruitment; Greater London; On-site; GBP 42,000 - 56,000; Full time

Job summary

Japanese Financial Institution in London is seeking an experienced Executive Assistant to support senior leadership with calendar management, travel coordination, and high-level administrative duties. The role requires fluency in Japanese and English, exceptional organizational skills, and the ability to work discreetly in a fast-paced, cross-cultural environment.

You will partner with executives and colleagues across the organization to ensure smooth operations and effective stakeholder

Qualifications

• Proven experience supporting senior executives as an Executive Assistant.
• Business-level fluency in both Japanese and English.
• Strong stakeholder management and relationship-building skills.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work proactively, anticipate needs, and solve problems independently.
• High level of professionalism, integrity, and discretion when handling confidential information.
• Flexible and adaptable approach in a fast-paced environment.

Responsibilities

• Manage complex calendars and meeting arrangements for senior executives
• Coordinate domestic and international business travel
• Process and monitor expense claims in accordance with company policies
• Handle internal and external communications and business correspondence
• Support office administration and liaise with internal support functions
• Assist with projects, training initiatives, and process improvement activities
• Coordinate meetings, conferences, and corporate events
• Provide onboarding support and general administrative assistance for team members
• Collaborate with other Executive Assistants to provide cross-team support and coverage as required

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Tools

Microsoft Office

Job description

Japanese Financial Institution in London is seeking an experienced Executive Assistant to support senior leadership with calendar management, travel coordination, and high-level administrative duties. The role requires fluency in Japanese and English, exceptional organizational skills, and the ability to work discreetly in a fast-paced, cross-cultural environment.

You will partner with executives and colleagues across the organization to ensure smooth operations and effective stakeholder