Invoices Coordinator

ManpowerGroup; Cardiff; On-site; GBP 22,000 - 30,000; Full time

Job summary

ManpowerGroup partners with a leading UK property consultancy in Cardiff to recruit an Invoice Coordinator. The role focuses on day-to-day validation and processing of utility invoice data, ensuring accuracy and timeliness within service levels.

You will collaborate with the operations team, monitor workflows, resolve issues with suppliers, and help drive process improvements to reduce manual work while maintaining data integrity across systems.

Qualifications

• Experience validating utility invoices.
• Strong data accuracy and attention to detail.
• Excellent problem-solving and analytical abilities.
• Strong communication and stakeholder management skills.
• Experience with Excel is required.
• Familiarity with invoice management systems such as Optima is a plus.

Responsibilities

• Validate and process utility invoice data within service levels.
• Monitor invoice workflows and resolve processing issues.
• Investigate and resolve validation queries with suppliers and internal stakeholders.
• Act as a point of contact for supplier invoice-related enquiries.
• Maintain accurate records and data integrity across systems.
• Work with internal teams to improve invoice processing efficiency.
• Identify opportunities to streamline processes and reduce manual intervention.
• Escalate complex issues and support timely resolution.
• Produce reports and management information relating to invoice processing performance.
• Analyze trends and recommend improvements to enhance service delivery.

Skills

Analytical skills

Attention to detail

Stakeholder management

Problem solving

Communication

Tools

Microsoft Excel

Optima

Job description

Our client, a leading UK property consultancy is seeking an Invoice Coordinator to join their growing team in Cardiff.

This is an excellent opportunity for a detail-oriented individual with utility invoice validation experience to join a well-established and supportive business. Working within a busy operations team, you will play a key role in ensuring the accurate processing of supplier invoice data while supporting ongoing process improvements and stakeholder relationships.

The Role

As an Invoices Coordinator, you will be responsible for the day-to-day management and validation of utility invoice data, ensuring information is processed accurately and efficiently.

Key responsibilities include:

• Validating and processing utility invoice data within agreed service levels.
• Monitoring invoice workflows and resolving processing issues promptly.
• Investigating and resolving invoice validation queries with suppliers and internal stakeholders.
• Acting as a key point of contact for supplier invoice-related enquiries.
• Maintaining accurate records and ensuring data integrity across systems.
• Working closely with internal teams to improve invoice processing efficiency.
• Identifying opportunities to streamline processes and reduce manual intervention.
• Escalating complex issues where appropriate and supporting timely resolution.
• Producing reports and management information relating to invoice processing performance.
• Analysing trends and recommending improvements to enhance service delivery.

About You

To be successful in this role, you will possess strong analytical skills and a keen eye for detail, with the ability to manage multiple priorities in a fast-paced environment.

You’ll ideally have:

• Previous experience validating utility invoices.
• Strong attention to detail and data accuracy.
• Excellent problem-solving and analytical abilities.
• Strong communication and stakeholder management skills.
• Experience working with Microsoft Excel.
• Experience using invoice or utilities management systems such as Optima would be advantageous.
• Ability to manage competing priorities and meet deadlines effectively.
• A proactive and customer-focused approach.

If you have experience in invoice processing, utility invoice validation or data coordination and are looking to join a market-leading organisation, we'd love to hear from you