Invoicing Administrator (12 months)

The Business Connection Group; Chester; Sur place; GBP 21 000 - 30 000; Plein temps

Avantages offerts par ce poste

Parking

Company pension

Holiday + BH

Employee Assistance Programme

Recognition awards

Retail discounts platform

Résumé du poste

The Business Connection Group is seeking an Invoicing Administrator to cover a 12-month maternity leave at its Chester Head Office. You will ensure accurate invoicing, correct coding to the accounts and timely approvals.

Working Monday to Friday, 9am-5pm, you will manage weekly sales declarations, cash reconciliations and payments, while delivering high-quality service and strong attention to detail. A proven invoicing background and Excel skills are essential; experience with MS Dynamics

Qualifications

• Proven experience within an invoicing role, with exposure to sales ledger/accounts receivable.
• Accuracy and attention to detail is critical to this role.
• Organisational skills and ability to work to tight timescales.

Responsabilités

• Validate and process weekly sales declarations, ensuring discrepancies are queried and VAT is treated correctly. Ensure accuracy of invoices sent
• Reconcile cash and expenses receipts to the declarations, request, and report variances and shortfalls
• Process and circulation of the weekly mid-week cash banking report
• Set up of agreed debt repayments and processing this through the weekly deductions
• Preparation and process of payment proposals ensuring payments are made on a weekly basis
• Download and process of the weekly PDQ/Card transactions, ensuring this is reconciled on all accounts and report on any variances
• Ensuring cash bankings and fee control accounts are reconciled on a regular basis
• Reconciliation and resolution of unallocated cash account
• Completion and reconciliation of departure statements following exits
• Process and circulate the weekly cash management report, ensuring that all variances are highlighted

Connaissances

Invoicing experience

Attention to detail

Organisational skills

Communication skills

MS Dynamics NAV/Business Central

Outils

MS Dynamics NAV/Business Central

Description du poste

Working for this business whose Chester Head Office is based in the city centre in a stunning location, the Invoicing Administrator will work on a 12-month contract to cover maternity leave. The Invoicing Administrator will ensure the sales administration is carried out efficiently, accurately and to timescales. You will have responsibility for the efficient creation and processing of invoices, ensuring correct levels of approval and correct coding to the accounts.

Working Monday to Friday 900am-500pm, the Invoicing Administrator role has benefits including:

• free city centre parking
• a company pension
• 25 days’ holiday plus Bank Holidays
• an Employee Assistance Programme
• employee recognition awards
• access to a platform with retail discounts and offers

Responsibilities

• Validate and process weekly sales declarations, ensuring discrepancies are queried and VAT is treated correctly. Ensure accuracy of invoices sent
• Reconcile cash and expenses receipts to the declarations, request, and report variances and shortfalls
• Process and circulation of the weekly mid-week cash banking report
• Set up of agreed debt repayments and processing this through the weekly deductions
• Preparation and process of payment proposals ensuring payments are made on a weekly basis
• Download and process of the weekly PDQ/Card transactions, ensuring this is reconciled on all accounts and report on any variances
• Ensuring cash bankings and fee control accounts are reconciled on a regular basis
• Reconciliation and resolution of unallocated cash account
• Completion and reconciliation of departure statements following exits
• Process and circulate the weekly cash management report, ensuring that all variances are highlighted

Skills and Experience

• Proven experience within an invoicing role, with exposure to sales ledger/accounts receivable
• Accuracy and attention to detail is critical to this role
• Organisational skills and ability to work to tight timescales
• Excellent communication and customer service skills both verbal and written
• Ambitious, confident and a quick learner
• Good team player who seeks to assist colleagues and has strong interpersonal skills
• Confident, enthusiastic and willingness
• Excel and accountancy system skills are essential, preferably MS Dynamics NAV or Business Central

KEYWORDS: sales ledger, invoice, invoicing, accounts, finance, Excel, reports

Unfortunately, due to time restrictions we cannot respond to every applicant, in the event that we haven’t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.

We are an equal opportunities agency and welcome applicants from all backgrounds.

We are acting on behalf of the client as an Employment Agency in relation to this vacancy