Infrastructure Project Admin & Stakeholder Support Specialist

Rullion Managed Services; Stogursey; On-site; GBP 23,000 - 31,000; Full time

Job summary

Rullion Managed Services is seeking a proactive Business Admin Support to assist a large programme team within a major infrastructure project. You will provide professional administrative support, coordinate diaries, meetings and travel, and help maintain records and documents to ensure smooth project operations.

The role requires coordinating across multiple teams, delivering accurate data, and supporting senior stakeholders while upholding confidentiality and professional standards.

Qualifications

• Previous experience in an administrative or business support role.
• Strong organisational skills with the ability to prioritise and multitask effectively.
• Ability to work independently and use initiative.
• Excellent communication and interpersonal skills.
• Experience supporting teams and senior stakeholders.
• Strong attention to detail and accuracy.
• Proven ability to manage tasks through to completion.
• Experience handling confidential and sensitive information.

Responsibilities

• Provide comprehensive administrative support to project teams and senior stakeholders.
• Manage diaries, schedules, meetings, and itineraries.
• Organise meeting rooms, travel arrangements, accommodation, and hospitality requirements.
• Prepare meeting packs, agendas, minutes, and follow-up actions.
• Maintain accurate records, databases, and filing systems to ensure information is accessible and up to date.
• Collect, collate, and input data accurately.
• Respond professionally to telephone and email enquiries from internal and external stakeholders.
• Prepare correspondence, reports, presentations, and business documentation.
• Support stakeholder and visitor management within the training facility.
• Provide reception cover when required.
• Maintain confidentiality when handling sensitive information.
• Work closely with colleagues across multiple teams and locations to support operational requirements.
• Assist with business continuity and emergency preparedness activities where required.

Skills

Administrative experience

Diary management

MS Office

Attention to detail

Communication skills

Stakeholder support

Multitasking

Confidential information

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Rullion Managed Services is seeking a proactive Business Admin Support to assist a large programme team within a major infrastructure project. You will provide professional administrative support, coordinate diaries, meetings and travel, and help maintain records and documents to ensure smooth project operations.

The role requires coordinating across multiple teams, delivering accurate data, and supporting senior stakeholders while upholding confidentiality and professional standards.