Administrative Support Coordinator – Operations & Compliance

Rullion; Hull and East Yorkshire; On-site; GBP 16,000 - 23,000; Full time

Benefits offered by this job

PPE provided by client

H&S on site

Job summary

Rullion is recruiting for a full-time Admin Support at Alexandra Dock, Hull. The role covers Vehicle & Plant Maintenance, Health & Safety, Port Operations, Office Management and Real Estate administration.

The role is varied, hands-on and requires meticulous record-keeping and cross-team communication. You will coordinate multiple admin tasks, maintain trackers and documents, and provide comprehensive support to the Office Manager and Safety Committee.

Qualifications

• Highly organised with excellent attention to detail.
• Confident managing multiple tasks and priorities.
• Proactive and comfortable chasing actions through to completion.
• A strong communicator who can work effectively with different teams.
• Confident using Microsoft Office, SharePoint, Microsoft Forms and Excel.
• Comfortable maintaining trackers, records and documentation.
• Able to work independently while also being a supportive team player.
• Professional, reliable and committed to maintaining high standards.

Responsibilities

• Coordinate MOTs, servicing and vehicle maintenance requirements.
• Record and report vehicle faults and defects.
• Track vehicle damage and upload supporting images to SharePoint.
• Arrange repairs and follow up on outstanding maintenance issues.
• Record and monitor pre-use equipment checks.
• Track and maintain LOLER certification records.
• Keep the plant downtime tracker updated.
• Report faults and coordinate repair bookings.
• Prepare, distribute and print Safety Committee meeting minutes.
• Provide administrative support to the Safety Committee and assist with team communications.
• Ensure safety documentation on iPads and SharePoint is current and up to date.
• Coordinate management drills and prepare drill reports.
• Create and maintain team rotas, working alongside the Logistics Coordinator and Office Manager.
• Input holiday and overtime requests onto relevant trackers.
• Create and upload DPRs to SharePoint.
• Create Super User certificates, upload them to SharePoint and distribute them as required.
• Produce and circulate weekly reports.
• Maintain load-out blade sheets.
• Complete container inventory checks and coordinate stock replenishment.
• Create Microsoft Forms when required.
• Maintain training and development information through Power BI.
• Provide administrative support to the Office Manager.
• Order office equipment, stationery and supplies.
• Order and track PPE.
• Maintain Tiffs, fuel and blade sheet trackers.
• Take and distribute meeting minutes when required.
• Maintain the Real Estate tracker and add new jobs as required.
• Attend weekly meetings.
• Monitor outstanding jobs and proactively follow up to ensure actions are completed.

Skills

Attention to detail

Microsoft Office

SharePoint

Excel

Tools

Power BI

SharePoint

Job description

Rullion is recruiting for a full-time Admin Support at Alexandra Dock, Hull. The role covers Vehicle & Plant Maintenance, Health & Safety, Port Operations, Office Management and Real Estate administration.

The role is varied, hands-on and requires meticulous record-keeping and cross-team communication. You will coordinate multiple admin tasks, maintain trackers and documents, and provide comprehensive support to the Office Manager and Safety Committee.