Onsite Asset Management Coordinator

Rullion; Edenbridge; On-site; GBP 25,000 - 33,000; Full time

Job summary

Rullion is seeking an Asset Management Administrator to support the Asset Management team with day-to-day administration and accurate record-keeping of asset, contract and operational data. The role includes coordinating stakeholders, ensuring compliance with procedures, and assisting with reporting and data analysis.

Responsibilities include maintaining records, liaising with service providers, and supporting performance reporting.

Qualifications

• Experience in administrative, coordination or support roles.
• Strong organisational skills and ability to manage multiple priorities.
• Good working knowledge of Microsoft Excel and data management.
• Experience maintaining accurate records, databases and documentation.
• Experience supporting reporting, data analysis and performance monitoring.

Responsibilities

• Maintain accurate records relating to asset performance, contracts and operational activities.
• Liaise with service providers, internal teams and external stakeholders to coordinate meetings, communications and actions.
• Support asset-related reporting, including draft performance reports using information from the Asset Manager and monitoring systems.
• Monitor planned maintenance, service visits, inspections and contractual deadlines, providing timely reminders.
• Provide administrative and logistical support for operational meetings, including taking notes and tracking actions.
• Organise and maintain documentation including warranties, service contracts and procurement agreements.
• Assist with routine data analysis to monitor operational and financial performance using Excel and relevant monitoring systems.
• Ensure compliance with asset management and procurement procedures, identifying and escalating issues where required.
• Manage competing priorities, resolve routine issues proactively and escalate more complex matters appropriately.
• Identify opportunities to improve and streamline administrative processes.
• Provide general administrative support to the Asset Manager and wider team as required.

Skills

Administrative experience

Organisational skills

Microsoft Excel

Record keeping

Stakeholder management

Data analysis

Coordination

Attention to detail

Independent working

Procurement documentation

Job description

Rullion is seeking an Asset Management Administrator to support the Asset Management team with day-to-day administration and accurate record-keeping of asset, contract and operational data. The role includes coordinating stakeholders, ensuring compliance with procedures, and assisting with reporting and data analysis.

Responsibilities include maintaining records, liaising with service providers, and supporting performance reporting.