Information Management Associate: Data & Documentation

Omexom UK; United Kingdom; Remote; GBP 42,000 - 56,000; Full time

Job summary

Omexom is seeking an Assistant Information Manager to support the Information Manager in managing project data and documentation across design and construction. You will develop standards, systems and processes to enable information flow, drive consistency and compliance, and collaborate with engineering, digital and construction teams.

The role requires experience with EDMS (preferably Asite), ISO 19650 knowledge, and strong stakeholder management.

Qualifications

• Proven experience in Information Management within major infrastructure or complex construction projects.
• Strong working knowledge of PAS 1192 and ISO 19650 standards.
• In-depth understanding of construction project lifecycles and digital handover processes.
• Proficiency in using EDMS systems (preferably Asite) and collaboration platforms.
• Knowledge of quality management systems and digital field tools such as Field View.
• Excellent communication and stakeholder management skills.

Responsibilities

• Assisting the Information Manager to deliver an exceptional information management service to the project.
• Prepare, agree and communicate project Information Standards and Methods & Procedures, working with Digital Engineering and Regional IM teams.
• Manage the Electronic Document Management System (EDMS) and the Information Management System (IMS) — ensuring accuracy, accessibility, and security of data.
• Define roles and responsibilities within the Information Management team, supporting recruitment, development, training and retention.
• Deliver training on information management systems and document control processes to project staff.
• Coordinate and compile project reporting, including client reports, performance summaries and system analytics.
• Oversee the quality and compliance of document control and administrative procedures.
• Facilitate project collaboration tools such as SharePoint, Teams, and mobile applications for field-based processes.
• Manage the production of the Digital Health & Safety File, ensuring compliance with project requirements.
• Support the project team in digitising workflows and utilising technology to improve efficiency and consistency.
• Ensure secure data handling and access rights in line with client and project governance standards.
• Maintain archiving procedures and records management throughout the project lifecycle.
• Provide tendering support and training for the Procurement team.
• Attend information management peer groups and contribute to continuous improvement initiatives.

Skills

Information governance

Stakeholder mgmt

Communication

Team leadership

Problem solving

Tools

Asite EDMS

SharePoint

Power BI

Field View

Job description

Omexom is seeking an Assistant Information Manager to support the Information Manager in managing project data and documentation across design and construction. You will develop standards, systems and processes to enable information flow, drive consistency and compliance, and collaborate with engineering, digital and construction teams.

The role requires experience with EDMS (preferably Asite), ISO 19650 knowledge, and strong stakeholder management.