Information Governance Admin Officer

Hampshire County Council; Winchester; Hybrid; GBP 29,000 - 32,000; Full time

Job summary

Hampshire County Council is seeking an Information Governance Admin Officer to deliver a high-quality administrative service within the Universal Services Information Governance Team. The role supports information governance processes, record management, and stakeholder liaison in a hybrid Winchester-based environment.

The successful candidate will handle routine enquiries, coordinate correspondence, review documents for redaction, and maintain accurate records while meeting deadlines in a

Qualifications

• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy with records.
• Confidence using Microsoft Word, Excel and Outlook.
• Willingness to learn new systems and processes.
• Strong communication and collaboration with colleagues and customers.

Responsibilities

• Respond to routine enquiries and information requests, preparing and coordinating correspondence.
• Prepare and coordinate correspondence and support information governance processes.
• Review and redact documents to remove personal information when required.
• Maintain accurate records and update databases to keep information current.
• Monitor outstanding actions and follow up with colleagues and stakeholders to obtain information.
• Work as part of a supportive team and manage multiple tasks to deadlines.

Skills

Administrative skills

Organisational skills

Attention to detail

Microsoft Office (Word, Excel, Outlook

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Reference: HCC625250
Salary Range: £28,697 - £31,573 per annum
Work Location: Elizabeth II Court, Winchester (Hybrid Working)
Hours per week: 37
Contract Type: Temporary until 31 December 2027
Closing Date: 5 November 2026
Interview Date: 18 / 20 November 2026

Hampshire County Council is recognised nationally as one of the highest performing local authorities in the UK. A modern, forward-looking local authority, it offers a pleasant, supportive, and collaborative working environment.

The Role:

You will play an important role in delivering a high-quality administrative service within the Universal Services Information Governance Team. Working as part of a supportive team, you will help ensure information is managed accurately and efficiently, contributing to the delivery of key services across the organisation.

What you’ll do:

• Respond to routine enquiries and information requests, preparing and coordinating correspondence and referring complex queries where appropriate.
• Preparing and coordinating correspondence and supporting the delivery of information governance processes.
• Reviewing and redacting documents to remove personal information where required.
• Maintaining accurate records and updating databases to ensure information remains current and reliable.
• Monitoring outstanding actions and following up with colleagues and stakeholders to obtain required information.
• You'll need to be comfortable managing multiple tasks, working to deadlines and using your initiative, while also contributing positively as part of a collaborative team.

What we’re looking for:

• Strong administrative and organisational skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail and accuracy when handling records, data and documentation.
• Confidence in using Microsoft Office applications, including Word, Excel and Outlook.
• A willingness to learn new systems, processes and legislative requirements.
• Strong communication skills, with the ability to build positive working relationships and collaborate effectively with colleagues and customers.

Our includes details of the holiday entitlement, pension scheme, flexi-time scheme, family friendly policies and interest free travel loans and discounts. We offer a flexible, motivating and inclusive workplace. We have created an environment that you can look forward to being a part of, where you are empowered to be your best and a workplace built on teamwork where people can grow and develop in their roles.
Hampshire County Council is also a flexible employer interested in making the most of your skills and offers a great work life balance.

Additional Information:

Information Governance Admin Officer