Information Governance Admin Officer

Shared Services Partnership; Winchester; Hybrid; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Flexi-time scheme

Holiday entitlement

Pension scheme

Family friendly policies

Interest free travel loans and/or Disn

Discounts

Job summary

Hampshire County Council in Winchester is seeking an Information Governance Admin Officer to join the Universal Services Information Governance Team. You will deliver a high-quality administrative service, handle routine information requests, and support governance processes to ensure data is managed accurately and securely.

The role requires strong organisational skills, attention to detail, and proficiency with Word, Excel and Outlook.

Qualifications

• Strong administrative and organisational skills in a fast-paced environment.
• Excellent attention to detail and accuracy when handling records.
• Confidence with Microsoft Office applications: Word, Excel and Outlook.
• Willingness to learn new systems, processes and legislative requirements.
• Strong communication skills and ability to build relationships.

Responsibilities

• Respond to routine enquiries and information requests, coordinating correspondence.
• Preparing and coordinating correspondence and supporting information governance processes.
• Reviewing and redacting documents to remove personal information where required.
• Maintaining accurate records and updating databases to keep information current.
• Monitoring outstanding actions and following up with colleagues to obtain information.
• Manage multiple tasks, meet deadlines and contribute to a collaborative team.

Skills

Administrative skills

Organisational skills

Communication skills

Attention to detail

Tools

Word

Excel

Outlook

Job description

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Information Governance Admin Officer

Job Reference: HCC625250
Salary Range: £28,697 - £31,573 per annum
Work Location: Elizabeth II Court, Winchester (Hybrid Working)
Hours per week: 37
Contract Type: Temporary until 31 December 2027
Closing Date: 5 November 2026
Interview Date: 18 / 20 November 2026
Are you organised, detail-oriented and looking for a role where your work really matters?

The Role:

You will play an important role in delivering a high-quality administrative service within the Universal Services Information Governance Team. Working as part of a supportive team, you will help ensure information is managed accurately and efficiently, contributing to the delivery of key services across the organisation.

What you’ll do:

• Respond to routine enquiries and information requests, preparing and coordinating correspondence and referring complex queries where appropriate.
• Preparing and coordinating correspondence and supporting the delivery of information governance processes.
• Reviewing and redacting documents to remove personal information where required.
• Maintaining accurate records and updating databases to ensure information remains current and reliable.
• Monitoring outstanding actions and following up with colleagues and stakeholders to obtain required information.
• You'll need to be comfortable managing multiple tasks, working to deadlines and using your initiative, while also contributing positively as part of a collaborative team.

What we’re looking for:

• Strong administrative and organisational skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail and accuracy when handling records, data and documentation.
• Confidence in using Microsoft Office applications, including Word, Excel and Outlook.
• A willingness to learn new systems, processes and legislative requirements.
• Strong communication skills, with the ability to build positive working relationships and collaborate effectively with colleagues and customers.

Our benefits package includes details of the holiday entitlement, pension scheme, flexi-time scheme, family friendly policies and interest free travel loans and discounts. We offer a flexible, motivating and inclusive workplace. We have created an environment that you can look forward to being a part of, where you are empowered to be your best and a workplace built on teamwork where people can grow and develop in their roles.

Hampshire County Council is also a flexible employer interested in making the most of your skills and offers a great work life balance.

Contact Details for an Informal Discussion:

Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.

We are a Disability Confident Employer - committed to ensuring that our recruitment and selection process is inclusive and accessible.