Events Officer - Sports and PE Programmes

ICF Olson; Greater London; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Private medical insurance

Dental insurance

Pension scheme

Life assurance

Enhanced parental leave

Job summary

ICF seeks an events professional to coordinate safe, inclusive, high-quality sports and PE programme events, practitioner conferences, and networks in London. You will manage detailed logistics and create welcoming experiences for delegates and partners, bringing networks together to share learning and develop practical solutions.

Responsibilities include budget planning, registration, venue coordination, accessibility, safeguarding and on-site delivery, with post-event reviews to improve future

Qualifications

• Experience planning and delivering events, conferences, workshops, or comparable multi-stakeholder activity.
• Excellent organisational skills and the ability to manage several deadlines without losing attention to detail.
• Experience working with venues and suppliers and monitoring event expenditure.

Responsibilities

• Develop event plans, schedules, budgets, risk registers and operational run sheets for assigned events.
• Coordinate delegate registration, communications, accessibility requirements, travel, accommodation and joining information.
• Brief and manage venues, suppliers, speakers, volunteers and internal contributors against agreed standards and deadlines.
• Apply safeguarding, health and safety, accessibility and data protection procedures, particularly where children or young people attend.
• Provide on-site delivery support, resolve issues quickly and maintain clear escalation routes.
• Manage purchase orders, invoices and event records and reconcile activity against budget.
• Collect feedback and participation data and produce post-event learning and improvement actions.

Skills

Event planning

Budget management

Stakeholder management

Attention to detail

CRM systems

Job description

To coordinate safe, inclusive and high-quality events for sports, and PE programmes, including practitioner conferences, network meetings, communities of practice. The role manages detailed logistics while creating a positive, welcoming experience for delegates and partners. It will help bring local networks together to share learning, build relationships and develop practical solutions, ensuring that events are accessible and well organised for people with different needs and levels of confidence.

Key responsibilities

Develop event plans, schedules, budgets, risk registers and operational run sheets for assigned events. Coordinate delegate registration, communications, accessibility requirements, travel, accommodation and joining information. Brief and manage venues, suppliers, speakers, volunteers and internal contributors against agreed standards and deadlines. Apply safeguarding, health and safety, accessibility and data protection procedures, particularly where children or young people attend. Provide on-site delivery support, resolve issues quickly and maintain clear escalation routes. Manage purchase orders, invoices and event records and reconcile activity against budget. Collect feedback and participation data and produce post-event learning and improvement actions.

Skills, knowledge and experience

Experience planning and delivering events, conferences, workshops, or comparable multi-stakeholder activity. Excellent organisational skills and the ability to manage several deadlines without losing attention to detail. Experience working with venues and suppliers and monitoring event expenditure. Strong customer service and written communication skills. Experience with CRM, registration or event-management systems; ability to travel and stay overnight when required.

Desirable experience

• Understanding of safeguarding practice and risk management for events involving children and young people.
• Experience within sport, physical activity, education, charity or membership organisations.

Personal qualities

• Inclusive and collaborative, with the confidence to build trust across schools, community organisations, public bodies and delivery partners.
• Organised and solutions-focused, able to manage competing priorities while maintaining quality and accurate records.
• Committed to widening participation and motivated to reducing barriers to sport and physical activity for underserved groups.
• Comfortable travelling and working flexibly when programme activity, events or partner engagement requires it.

About us:

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. Learn more about what we do and our commitment to inclusion.

The benefits of joining ICF:

• Single Private Medical Insurance cover with no restrictions on existing conditions.
• Dental insurance and an online GP service.
• 25 days annual leave, plus UK bank holidays (annual leave increases with years of service).
• Pension scheme with 5% of salary employer contribution
• Life assurance paying 4x annual salary and Group Income Protection paying 66% of salary for up to 5 years if you are off work on long-term sick.
• Enhanced parental leave policies, enhanced maternity, paternity, adoption, and shared parental pay.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

London (GB80) Need help? We're here: [e-mail]

About ICF

ICF is a global consulting and technology services company with approximately 9,000 employees, but we are not your typical consultants. At ICF, business analysts and policy specialists work together with digital strategists, data scientists and creatives. We combine unmatched industry expertise with cutting-edge engagement capabilities to help organizations solve their most complex challenges. Since 1969, public and private sector clients have worked with ICF to navigate change and shape the future. Learn more at icf.com.