Impactful Systems & Operations Administrator

ocva.org; Oxford; On-site; GBP 32,000 - 46,000; Full time

Job summary

Makespace Oxford is seeking an Operations and Systems Administrator to support licence administration, finances, systems management and resident-facing support across the Oxfordshire workspace.

The role requires energy, curiosity and a willingness to learn, with a true passion for the organisation's mission and social impact. It offers a terrific development opportunity for career changers or early-career professionals.

Qualifications

• Experience in operations or admin roles, with exposure to systems or CRM.
• Interest in social justice-focused organisations and development opportunities.

Responsibilities

• Maintain software licence records and occupancy records.
• Manage shared file systems and CRM data.
• Run monthly aged receivables reports and track licence payments.
• Handle end-to-end space hires administration from enquiry to induction and payment.
• Support Community team with welcome packs and resident communications.
• Provide executive support: schedule meetings and prepare documents.

Skills

Licence administration

Finance reporting

CRM data management

Systems administration

Communications & coordination

Tools

Licence management tools

Finance software / invoicing

Job description

Makespace Oxford is seeking an Operations and Systems Administrator to support licence administration, finances, systems management and resident-facing support across the Oxfordshire workspace.

The role requires energy, curiosity and a willingness to learn, with a true passion for the organisation's mission and social impact. It offers a terrific development opportunity for career changers or early-career professionals.