ICT Admin Support Officer

Service Care; Crawley; Hybrid; GBP 22,000 - 26,000; Part time

Job summary

Service Care is seeking an ICT Admin Support Officer in Crawley for a 12-month temporary contract. The role is 30 hours per week with hybrid working after training and will support the ICT team with contracts, purchasing, invoices and FOI requests.

You will manage the ICT contract register, coordinate approvals, process orders, monitor renewals, and prepare reporting to improve efficiency and value for money within tight timescales.

Qualifications

• Provide day-to-day administrative support, including arranging meetings and handling correspondence.
• Maintain the ICT contract register, covering software, licences, hardware and professional services.
• Monitor contract renewal dates and coordinate contract exemptions and approvals with managers, procurement, suppliers and senior stakeholders.
• Lead on purchasing requests, helping ensure transparency, accurate financial records and value for money.
• Process purchase orders and invoices, confirm receipt of goods and follow up on queries.
• Coordinate accurate responses to Freedom of Information requests within required timescales.
• Collate quotes and support purchasing activity.
• Maintain annual and flexi-leave records.
• Use analysis and reporting skills to identify opportunities to improve efficiency.

Responsibilities

• Provide day-to-day administrative support, including arranging meetings and handling correspondence.
• Maintain the ICT contract register, covering software, licences, hardware and professional services.
• Monitor contract renewal dates and coordinate contract exemptions and approvals with managers, procurement, suppliers and senior stakeholders.
• Lead on purchasing requests, helping ensure transparency, accurate financial records and value for money.
• Process purchase orders and invoices, confirm receipt of goods and follow up on queries.
• Coordinate accurate responses to Freedom of Information requests within required timescales.
• Collate quotes and support purchasing activity.
• Maintain annual and flexi-leave records.
• Use analysis and reporting skills to identify opportunities to improve efficiency.

Skills

Administrative support

Meetings coordination

Financial record keeping

FOI processing

Contract management

Tools

Invoicing software

Contract register system

Job description

Job Title: Admin Support Officer Work Pattern: 30 hours per week Type: Temporary 12-month contract Location: Crawley RH10 - Hybrid once trained

We are currently recruiting for an ICT Admin Support Officer to provide administrative and financial support to a busy ICT team in Crawley. The role will involve supporting the team’s day-to-day operations, maintaining the organisation’s ICT contract register and coordinating purchasing, invoices and Freedom of Information requests.

Key responsibilities

• Provide day-to-day administrative support, including arranging meetings and handling correspondence.
• Maintain the ICT contract register, covering software, licences, hardware and professional services.
• Monitor contract renewal dates and coordinate contract exemptions and approvals with managers, procurement, suppliers and senior stakeholders.
• Lead on purchasing requests, helping ensure transparency, accurate financial records and value for money.
• Process purchase orders and invoices, confirm receipt of goods and follow up on queries.
• Coordinate accurate responses to Freedom of Information requests within required timescales.
• Collate quotes and support purchasing activity.
• Maintain annual and flexi-leave records.
• Use analysis and reporting skills to identify opportunities to improve efficiency.

Essential Criteria

• Provide day-to-day administrative support, including arranging meetings and handling correspondence.
• Maintain the ICT contract register, covering software, licences, hardware and professional services.
• Monitor contract renewal dates and coordinate contract exemptions and approvals with managers, procurement, suppliers and senior stakeholders.
• Lead on purchasing requests, helping ensure transparency, accurate financial records and value for money.
• Process purchase orders and invoices, confirm receipt of goods and follow up on queries.
• Coordinate accurate responses to Freedom of Information requests within required timescales.
• Collate quotes and support purchasing activity.
• Maintain annual and flexi-leave records.
• Use analysis and reporting skills to identify opportunities to improve efficiency.