Hybrid ICT Admin & Contracts Coordinator

Talented People; Crawley; Hybrid; GBP 19,000 - 28,000; Part time

Job summary

Talented People is recruiting an ICT Admin Support Officer to join a local authority's Digital and Transformation team in Crawley. This role supports the ICT service with contract management, purchasing activities and accurate financial administration, helping ensure value for money and compliance.

The role offers hybrid working, 30 hours per week, and a 12-month fixed-term contract, with pay at 17.00 per hour.

Qualifications

• Previous experience in an administrative or business support role.
• Good knowledge of ICT services and financial systems and procedures.
• Strong Microsoft Office skills, particularly Excel.
• Experience processing invoices, raising purchase orders and obtaining quotations.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• Confidence liaising with internal and external stakeholders.
• A proactive, professional and diplomatic approach to work.

Responsibilities

• Provide comprehensive administrative support to the ICT team, including meeting coordination, correspondence and general office duties.
• Maintain and update the organisation's ICT contract register, covering software, licences, hardware and professional services.
• Monitor contract expiry dates and coordinate renewals to ensure compliance, efficiency and value for money.
• Coordinate contract exemption requests and liaise with internal departments, procurement teams, suppliers and senior management.
• Manage Freedom of Information (FOI) requests, ensuring accurate responses within statutory deadlines.
• Coordinate purchasing activities, including purchase orders and purchasing card transactions.
• Process invoices, confirm receipt of goods, allocate financial codes and resolve payment queries.
• Maintain accurate records, including annual leave and flexi-leave information.
• Prepare reports, analyse information and identify opportunities to improve processes and achieve value for money.
• Ensure all activities comply with council policies, financial procedures and relevant legislation.

Skills

Administrative support

IT literacy

Excel

Communication

Organisational skills

Stakeholder liaison

Time management

Tools

Microsoft Excel

Purchasing systems

Job description

Talented People is recruiting an ICT Admin Support Officer to join a local authority's Digital and Transformation team in Crawley. This role supports the ICT service with contract management, purchasing activities and accurate financial administration, helping ensure value for money and compliance.

The role offers hybrid working, 30 hours per week, and a 12-month fixed-term contract, with pay at 17.00 per hour.