Hybrid Portfolio Office Coordinator

Midland Heart Ltd; Birmingham; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Midland Heart is seeking a Portfolio Administrator to provide high-quality administration and coordination support to our Portfolio Office in Birmingham. The role focuses on governance, records, reporting and timely information for project and portfolio teams.

The ideal candidate will have strong organisation, numeracy and communication skills, plus experience with Microsoft 365 and document management in a busy environment. This is based at Bath Row, Birmingham with some office days.

Qualifications

• Good standard of general education with functional literacy and numeracy.
• Excellent organisation and prioritisation skills with attention to detail.
• Confident communicating professionally with colleagues and stakeholders at different levels.
• Strong Microsoft 365 skills (Word, Excel, PowerPoint, Outlook, Teams/SharePoint).
• Understanding of good record keeping, document management and version control.
• Interest in project and portfolio delivery and ability to learn new processes quickly.

Responsibilities

• Coordinate portfolio governance meetings, including scheduling, agendas, papers, minutes, decisions and actions.
• Support Portfolio Board by preparing governance packs and following up agreed actions.
• Administer incoming change requests and coordinate change intake and triage.
• Maintain accurate portfolio information, systems, trackers and records.
• Arrange workshops, working groups and meetings and coordinate materials and logistics.
• Support agreed financial, procurement and resourcing processes.
• Prepare and distribute reports, presentations, governance materials and other Portfolio Office documentation.
• Support assurance, project closure, Post-Implementation Reviews and lessons learned.

Skills

Organisation

Prioritisation

MS 365

Communication

Record keeping

Education

Functional literacy and numeracy training

Tools

Microsoft 365

Job description

Midland Heart is seeking a Portfolio Administrator to provide high-quality administration and coordination support to our Portfolio Office in Birmingham. The role focuses on governance, records, reporting and timely information for project and portfolio teams.

The ideal candidate will have strong organisation, numeracy and communication skills, plus experience with Microsoft 365 and document management in a busy environment. This is based at Bath Row, Birmingham with some office days.