Administrative & Projects Officer (Hybrid)

Invictus Games; Birmingham; Hybrid; GBP 25,000 - 32,000; Full time

Job summary

Invictus UK 2027 Ltd. is looking for an experienced Office Administrator to support the Senior Leadership Team with general administration, project support and basic financial tasks in a hybrid role based in the Birmingham area.

You will manage calendars and meetings, organise travel, prepare documents and presentations, take minutes, coordinate events and act as a liaison with suppliers. The role also involves handling invoices and maintaining supplier records in Xero.

Qualifications

• Strong administration skills and experience with Microsoft Office suite.
• Ability to manage multiple tasks with accuracy and attention to detail.
• Excellent interpersonal and communication skills with internal and external stakeholders.
• Experience with data entry and basic financial processes is advantageous.
• Ability to work independently and meet deadlines in a hybrid environment.

Responsibilities

• Provide general administrative support to the senior leadership team.
• Manage calendars, appointments and meetings, including CEO scheduling.
• Coordinate travel arrangements and itineraries; organize events and meetings.
• Prepare documents and presentations; take meeting minutes.
• Handle external inquiries via phone and email; liaise with suppliers.
• Support project management and office operations; maintain records and files.
• Assist with accounts tasks and supplier records in Xero under supervision.

Skills

Administrative skills

MS Office proficiency

Data entry

Organizational skills

Interpersonal skills

Tools

Microsoft Excel

Xero

Job description

Invictus UK 2027 Ltd. is looking for an experienced Office Administrator to support the Senior Leadership Team with general administration, project support and basic financial tasks in a hybrid role based in the Birmingham area.

You will manage calendars and meetings, organise travel, prepare documents and presentations, take minutes, coordinate events and act as a liaison with suppliers. The role also involves handling invoices and maintaining supplier records in Xero.