Hybrid Part-Time Operations Assistant – Admin & Meetings

Birmingham City University; Birmingham; On-site; GBP 28,000 - 32,000; Part time

Job summary

Birmingham City University is seeking a part-time administrative professional to support the School of Life and Health Sciences at City South Campus. You will help with day-to-day operations, coordinate meetings, process casual workers and ensure compliance with right-to-work checks and procurement processes.

The role requires excellent organisational skills, handling confidential information, and strong communication with stakeholders.

Qualifications

• Experience in an administrative role in a busy office.
• Ability to organise meetings, take minutes, and manage calendars.
• Ability to handle multiple priorities and meet deadlines.
• Proficiency in Microsoft Office, including Outlook, Word and Excel.
• Experience handling confidential information.
• Strong, professional communication with stakeholders.

Responsibilities

• Provide general administrative support for timely operation of tasks.
• Engage casual workers: process starter packs, right-to-work checks, HR liaison, and payments.
• Maintain records of right-to-work documentation per policy and law.
• Support organisation of meetings, working groups and committees, including minute-taking.
• Maintain operational records and databases with data-protection compliance.
• Administer purchasing: raise and receipting orders, keep procurement records.

Skills

Administrative experience

Meeting organisation

Minute taking

Calendar management

MS Office

Confidential information

Clear communication

Tools

Outlook

Word

Excel

Job description

Birmingham City University is seeking a part-time administrative professional to support the School of Life and Health Sciences at City South Campus. You will help with day-to-day operations, coordinate meetings, process casual workers and ensure compliance with right-to-work checks and procurement processes.

The role requires excellent organisational skills, handling confidential information, and strong communication with stakeholders.