Recruitment Events Assistant

Birmingham City University; Birmingham; On-site; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Hybrid working (role dependent)

Generous leave

Pension

Health cash plan

Job summary

Birmingham City University is recruiting a Recruitment Events Assistant to join the Department Outreach and Partnerships. You will support in-person and virtual events to promote the university to prospective students, and contribute to off-campus engagement at higher education recruitment fairs.

The role suits someone with an events background, who is organised and detail-oriented, able to coordinate bookings, work with internal teams and external partners, and help train student ambassadors

Qualifications

• Background in events and experience coordinating in-person and virtual events.
• Ability to liaise with internal and external stakeholders.
• Experience supporting university recruitment events such as UCAS, WhatUni and postgraduate fairs.

Responsibilities

• Schedule and coordinate events including making bookings and liaising with organisers and attendees.
• Provide on-the-day support and troubleshoot to ensure events run smoothly.
• Liaise with internal and external stakeholders for major recruitment events.
• Support off-campus events and university fairs (UCAS, WhatUni, postgraduate fairs).
• Assist Recruitment Events Manager to ensure large scale activities run concurrently and staff levels of ambassadors are appropriate.
• Assist in training and supervising student ambassadors for events.

Skills

Event coordination

Budget management

Job description

Department Outreach and Partnerships Location Joseph Priestley Building Salary £28,995 to £32,006per annum Permanent Post Type Full Time Release Date 03 September 2026 Closing Date 23.59 hours BST on Sunday 27 September 2026 Reference M126027

About Birmingham City University

At Birmingham City University, we are a diverse and inclusive learning community of over 31,400 students from more than 120 countries. We aim to become an exemplar anchor institution, creating and sharing knowledge for a better and more inclusive society. We are committed to providing a transformational educational experience, supporting world-class research, and fostering a collaborative and supportive working environment for our staff.

Recognised as one of the UK's Top 250 employers (Financial Times & Statista), we pride ourselves on being a place where colleagues feel valued, supported, and able to grow their careers while contributing to the success of our students and communities.

Our student demographic reflects the rich cultural and ethnic diversity of Birmingham itself, with a significant proportion of students from minoritised ethnic backgrounds and the majority of our home students coming from the West Midlands. This diversity is a strength, and it calls for a workforce that is equipped to challenge deficit narratives and thinking - those assumptions that position students from underrepresented groups as lacking rather than recognising their assets, strengths and potential.

By embracing this perspective, we aim to create an environment where all students and colleagues can thrive, and where our work contributes positively to the social, cultural and economic life of Birmingham and beyond.

Role Summary

Birmingham City University is a large and diverse place to study right in the heart of the city and we currently have an exciting opportunity for a Recruitment Events Assistant to join our team.

We are looking for someone with a background in events, who is passionate, detail orientated and organised to slot into our innovative and forward-thinking team.

Support the work of a team that oversees in-person and virtual events to promote BCU to prospective students, alongside supporting with off campus engagement at higher education recruitment fairs. The role may also include involvement with other events throughout the year, notably student recruitment activities such as Clearing operations.

• Schedule and coordinate events including making bookings, liaising with event organisers, contributors and attendees to ensure details of events are clearly understood and communicated.
• Provide general support, trouble shooting and assistance to help with 'on-the-day' issues and ensure events run smoothly as directed by the Recruitment Events Manager.
• Work with a range ofof internal and external stakeholders involved in major university recruitment events and liaise with them where directed by the Recruitment Events Manager or Officers.
• Deliver high-quality support for off campus events, including UCAS, WhatUni and postgraduate fairs.
• Support the Recruitment Events Manager and Officers to ensure that multiple, often large scale, activities and events are able to run simultaneously, prioritising appropriately, and managing workload.
• Helping to ensure the necessary staffing levels of student ambassadors for events organised.
• Aid the Student Ambassador Co-ordinator to plan and carry out the training and supervising of student ambassadors in advance of and during events.
• Working with Marketing colleagues to ensure that all delivered material is of a consistently high standard.
• Assist in ensuring the effective delivery of virtual and hybrid events, including for international audiences.
• Assist in ensuring the effective delivery of business critical Student Recruitment activities, such as Clearing.
• Ensure that appropriate risk management processes are operational within own areas of responsibility.
• Any other duties commensurate with the post as required by the Recruitment Events Manager.
• Assist and support the wide range of activities undertaken within the Department in support of student recruitment, including open days, offer holder days, business/community events, Clearing and the production of marketing collateral.

Requirements

Managing people and resources

• Supervise and brief student ambassadors at events
• Support the management of event budgets and activities

Communication

• Communicate complex information to a wide variety of audiences in order to influence, achieve change where necessary and achieve results.

Teamwork and collaborative working

• Ensure that teams and colleagues across the wider University work effectively together.
• Maintain a network of internal and external contacts.

Initiative, problem solving and decision making

• Provide advice on issues affecting student recruitment across the University.
• Resolve operational problems affecting the delivery of activities.

Work environment

• Be aware of the risks in the work environment and their potential impact on their own work and that of others.
• Ensure that appropriate risk management processes are operational within own areas of responsibility.

Further Information

If you want to be part of a team shaping the future of the team, we’d love to hear from you.

Why not take a look on theinteractive map that shows the facilities across campus.

The appointed candidate will normally be employed through our subsidiary company BCU Support Services Limited, a wholly owned subsidiary of Birmingham City University. Appointees with prior LGPS membership who wish to enter the LGPS scheme will be able to do so and will be employed by Birmingham City University directly.

Why work for us

• Work-life balance - Generous leave and hybrid working (role dependent).
• Career development - Opportunities to grow, develop and progress your career.
• Reward and wellbeing - Competitive pay, pension, a health cash plan, wellbeing support and a wide range of staff benefits.
• Inclusive culture - A supportive, diverse environment where everyone belongs.

Equality, Diversity & Inclusion

We are committed to equality, diversity and inclusion and to an environment that supports lawful free speech and academic freedom. We will continuously review and improve our policies, practices, and procedures to ensure that we are promoting these in all aspects of our operations. We believe that by working together, combining our many different backgrounds and life experiences, we will empower each other to reach our full potential.

Disability Confident Employer

Birmingham City University is proud to be a Disability Confident Committed Employer. We are committed to creating an inclusive and accessible recruitment process. Disabled applicants who meet the essential criteria for the role will be guaranteed an interview.

The appointed candidate will normally be employed through our subsidiary company, BCU Support Services Limited, a wholly owned subsidiary of Birmingham City University. Appointees with prior LGPS membership who wish to re-enter the scheme may do so and will be employed directly by the University.