Hybrid Finance & Administration Specialist

CBRE Group, Inc.; Birmingham; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

CBRE Global Workplace Solutions in Birmingham is seeking a Finance Administrator to support finance and facilities operations. You will manage CAFM systems, process timesheets, and coordinate maintenance and invoicing alongside engineers and contract managers.

The role operates Monday to Friday, 8am-5pm, with hybrid working after training. Prior admin experience in facilities or FM is preferred, with invoicing/PO duties and vendor management supported.

Qualifications

• Experience in a similar administrative role.
• Experience in the FM industry is advantageous.
• Experience with invoices and raising POs.

Responsibilities

• Maintain QHSE documentation using CBRE systems.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across client sites.
• Take calls from the client and send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend and participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer reports with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (billing) in line with deadlines at correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run and review debt reports weekly.
• Review all open orders and follow up.

Skills

Administrative experience

FM industry experience

Invoices & POs

CAFM system

Job description

CBRE Global Workplace Solutions in Birmingham is seeking a Finance Administrator to support finance and facilities operations. You will manage CAFM systems, process timesheets, and coordinate maintenance and invoicing alongside engineers and contract managers.

The role operates Monday to Friday, 8am-5pm, with hybrid working after training. Prior admin experience in facilities or FM is preferred, with invoicing/PO duties and vendor management supported.