Finance Administrator

CBRE Group, Inc.; Aberdeen City; Hybrid; GBP 24,000 - 34,000; Full time

Job summary

CBRE Group, Inc. seeks a Finance Administrator to join our Aberdeen team. You will manage CAFM systems, process timesheets, expenses, and supplier invoices, and prepare monthly reports with the contract manager.

The role requires experience in a similar administrative position, familiarity with FM operations, and the ability to schedule engineers and handle task dispatch efficiently.

Qualifications

• Proven experience in a similar administrative role.
• Experience with invoices and raising purchase orders.
• Experience within the FM industry is advantageous.

Responsibilities

• Maintain QHSE documentation and CBRE records using on-site systems.
• Schedule engineers and manage on-site calls and dispatch.
• Process timesheets and expenses on a weekly basis.
• Prepare monthly reports with the contract manager.
• Create and manage purchase orders and supplier invoices.
• Review P&L and debt reports monthly and follow up on open orders.

Skills

Proven administrative experience

Invoices & PO processing

FM industry knowledge

Tools

CAFM system

eLogbooks

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are recruiting a Finance Administrator to join our growing team in Aberdeen!

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.Review all open orders & follow up.

Details

• Monday - Friday
• 8am - 5pm

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.