Hybrid Executive Assistant to Leadership

VELOCITY MOBILE LTD.; City of Westminster; Hybrid; GBP 38,000 - 62,000; Full time

Benefits offered by this job

Private medical insurance

Competitive pension

25 days annual leave, buy 5 days

External qualifications funding up to

Job summary

Capital One is seeking a detail-oriented Personal Assistant to partner with our leadership team in London. This role acts as gatekeeper and extension of the leadership team, supporting calendars, travel, meetings, and internal communications with discretion and confidentiality.

You will collaborate with administrative peers, the Chief of Staff, and other teams, adapting to shifting priorities in a fast-paced environment while upholding Capital One’s values of integrity and excellence.

Qualifications

• Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• Experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace (G‑Suite).
• Experience utilizing AI tools such as Gemini, CoPilot, or Claude.
• Proficiency in video conferencing technology (Zoom, Teams, etc.).

Responsibilities

• Strategic Calendar Management: Proactively manage complex, global executive calendars across multiple time zones, prioritizing scheduling requests and adjusting to frequent last-minute changes.
• Travel & Expense Coordination: Handle complex domestic and international travel arrangements and create timely expense reports using Capital One systems.
• Meeting & Event Planning: Arrange and reserve conference rooms, catering, audio/video, and other essential services for team events, all-hands meetings, and stakeholder forums.
• Drive key team planning for activities and events.
• Communication & Ambassadorship: Serve as a central point of contact, circulating information, and acting as a team ambassador to foster strong relationships.
• Partner with Communications to assist with planning for internal and external speaking engagements.
• Team Administration: Manage and own team distribution lists, organizational charts, shared calendars and support onboarding of new team members.
• General Office Support: Supporting the office manager with desk allocation, mail distribution, printing, and ad-hoc projects.

Skills

Calendar management

Travel planning

Event coordination

Communication

Team liaison

Administrative support

Office governance

Microsoft Office

Google Workspace

Video conferencing (Zoom/Teams)

AI tools (Gemini, CoPilot, Claude)

Tools

Microsoft Office

Google Workspace

Zoom/Teams

AI tools (Gemini, CoPilot, Claude)

Job description

Capital One is seeking a detail-oriented Personal Assistant to partner with our leadership team in London. This role acts as gatekeeper and extension of the leadership team, supporting calendars, travel, meetings, and internal communications with discretion and confidentiality.

You will collaborate with administrative peers, the Chief of Staff, and other teams, adapting to shifting priorities in a fast-paced environment while upholding Capital One’s values of integrity and excellence.