Executive Assistant to VP, Global Expansion & Risk (Hybrid)

Capital One; Greater London; Hybrid; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Pension & bonus

Holidays 25 days + 5 extra

Private medical insurance

Parental leave

Job summary

Capital One UK is seeking an organized Personal Assistant to support the VP of International Expansion & Risk within Network Risk Operations. Based in Hammersmith, London, the role is hybrid, with two days in the office and three remote, and involves building out a new risk team with a focus on coordinating hiring and onboarding.

You will provide executive-level administrative support, manage calendars, travel, expenses, and meeting materials while partnering with Finance and HR to ensure

Qualifications

• Experience in an administrative support role, preferably within a large, dynamic organization.
• Demonstrated ability to manage administrative oversight and operational workflows for a growing team in a fast-paced environment.
• Proficiency in executive calendar management, complex travel planning, expense processing, and collaborating with cross-functional partners (e.g., Finance, HR).
• Experience coordinating team events, meetings, and off-sites with a focus on logistics, budget management, and effective agenda coordination.
• Preferred: Prior experience in risk management, payment networks, or the financial services industry.

Responsibilities

• Calendar & Time Management: Provide comprehensive administrative support, including calendar management, scheduling, and optimizing time usage to allow leadership to focus on strategic initiatives.
• Operational Rhythms & Team Growth: Lead the administrative coordination for the International Expansion & Risk team, including logistical support for hiring, onboarding new team members, and facilitating the operational rhythm of the growing risk team.
• Travel & Expense Operations: Manage end-to-end travel planning and expense processing, ensuring seamless arrangements for business trips and team needs.
• Executive Meeting Support: Prepare and manage high-level meeting materials, including creating and refining presentations, agendas, and pre-read documents to ensure the leadership team is well-prepared.
• Team Logistics & Administration: Oversee general team logistics and administrative operations, including file maintenance, managing communications, and acting as a central point of contact for departmental inquiries.
• Events & Off-site Planning: Coordinate and facilitate team meetings and off-site events, handling everything from scheduling and room bookings to agenda logistics.

Skills

Administrative support experience

Administrative oversight

Executive calendar management

Travel planning

Expense processing

Cross-functional collaboration

Event coordination

Job description

Capital One UK is seeking an organized Personal Assistant to support the VP of International Expansion & Risk within Network Risk Operations. Based in Hammersmith, London, the role is hybrid, with two days in the office and three remote, and involves building out a new risk team with a focus on coordinating hiring and onboarding.

You will provide executive-level administrative support, manage calendars, travel, expenses, and meeting materials while partnering with Finance and HR to ensure