Personal Assistant

Capital One Group; Greater London; Híbrido; GBP 42.000 - 56.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Qualification funding

Private medical insurance

25 days annual leave

Descripción de la vacante

Capital One Europe in London seeks a proactive Personal Assistant to partner with our leadership team. This hybrid role involves two days in the office and three days remote, handling calendars, travel, meetings and communications.

You will bring extensive EA/Administrative experience, proficiency with Microsoft Office and Google Workspace, and familiarity with AI tools. The package includes up to £5,000 for external qualifications and comprehensive benefits.

Formación

• Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• Proficient with Microsoft Office Suite and Google Workspace.
• Experience using AI tools such as Gemini, CoPilot or Claude.
• Strong written and verbal communication, organization and time management.

Responsabilidades

• Strategic calendar management across multiple time zones.
• Coordinate complex domestic and international travel and expenses.
• Plan meetings and events, reserve rooms and services.
• Communicate with stakeholders and act as team ambassador.
• Support onboarding and team administration; maintain distribution lists.

Conocimientos

Executive support

Microsoft Office & Google Workspace

AI tools

Video conferencing

Communication & organization

Herramientas

Gemini

CoPilot

Claude

Zoom

Teams

Descripción del empleo

Personal Assistant### Personal AssistantApply: London, Eng: Full time: Posted Yesterday: R1003912245 Hammersmith (95989), United Kingdom, London,Personal Assistant**Job Title: Personal Assistant****Location: Hammersmith, London - Hybrid****Working Pattern: 2 days in-office and 3 days remote.** **About the role**We are seeking a detail-oriented, innovative, and confident Personal Assistant to partner with our leadership team. This highly visible, collaborative and pivotal role acts as a gatekeeper and extension of our leadership team, ensuring the success of a well-run, efficient organization. As the central point of contact, you will partner closely with other administrative assistants, team members and the Chief of Staff team. The ability to adapt to changing priorities, take on new and unfamiliar tasks, and work collaboratively with others is critical to the role. The ideal candidate will exercise sound judgement, maintain strong attention to detail, and act with a proactive mindset, while bringing the highest level of integrity, trust, and confidentiality to the role to reinforce Capital One’s corporate culture of excellence. **What you'll do:****Strategic Calendar Management:*** Proactively manage complex, global executive calendars across multiple time zones, prioritizing scheduling requests and adjusting to frequent last-minute changes with ease. **Travel & Expense Coordination:*** Handle complex domestic and international travel arrangements and create timely expense reports using Capital One systems **Meeting & Event Planning:*** Arrange and reserve conference rooms, catering, audio/video, and other essential services for team events, all-hands meetings, and stakeholder forums.* Drive key team planning for activities and events. **Communication & Ambassadorship:*** Serve as a central point of contact, circulating information, and acting as a team ambassador to foster strong relationships.* Partner with the Communications team to assist with planning for internal and external speaking engagements. **Team Administration:*** Manage and own team distribution lists, organizational charts, shared calendars and support onboarding of new team members.**General Office Support:*** Supporting the office manager as needed with managing desk allocation, mail distribution, printing, and ad-hoc projects. **What we’re looking for*** Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.* Experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace (G-Suite).* Experience utilizing AI tools such as Gemini, CoPilot, or Claude.* Proficiency in video conferencing technology (Zoom, Teams, etc.).* Exceptional written and verbal communications, organizational, and time management skills. **Where and how you'll work**This is a permanent position based in our Hammersmith, London office. We embrace a hybrid approach to work. You'll spend two days a week in the office. **What’s in it for you**We invest in the growth of our people alongside our business. You will have extensive opportunities to learn and develop your career, including access to up to £5,000 in funding for external qualifications. In addition to career development, our comprehensive benefits package is designed to grow with you, ensuring your wellbeing is prioritised at every stage of your career:* Wealth & Future: Competitive pension* Holidays: Start with 25 days of annual leave, increasing with tenure. Need more? You have the option to buy 5 additional days.* Health: Access premium care through our private medical insurance.* Family Support: We champion your milestones with enhanced parental leave. **A full list of our benefits is available** **here****.** **What you should know about how we recruit**We pride ourselves on hiring the best people, not the same people. Building diverse and inclusive teams is the right thing to do and the smart thing to do. We want to work with top talent: whoever you are, whatever you look like, wherever you come from. We know it’s about what you do, not just what you say. That’s why we make our recruitment process fair and accessible. We value diversity, inclusion and belonging at our core. We empower our associates to do great work by creating an inclusive culture—one that values diverse perspectives, fosters collaboration and encourages innovative ideas—and a place where associates of all backgrounds can thrive by bringing their most authentic selves to work. We call this our Culture of Belonging, and it rests at the heart of our business. Our associate-led Business Resource Groups were created to help support our diverse population and include over 10 groups across our offices. Because each Business Resource Group is as unique as the population it serves, they offer a range of activities, networking opportunities, special events and learning programmes to associates.Capital One is committed to diversity in the workplace.If you require a reasonable adjustment, please contact [e-mail] All information will be kept confidential and will only be used for the purpose of applying a reasonable adjustment.For technical support or questions about Capital One's recruiting process, please send an email to [e-mail] One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).