Hybrid Executive Assistant to Director — Events & Comms

Bute Energy; Cardiff; Hybrid; GBP 33,000 - 45,000; Full time

Benefits offered by this job

Hybrid work available

Fridays no meetings

28 days annual leave

Private Medical Insurance from day 1

Annual pay review

Employer pension contributions up to 7

Electric car scheme

Cycle to Work Scheme

Tech scheme – discounts on tech

Life assurance & income protection

Travel insurance

Team socials & charity events

Job summary

Bute Energy in Cardiff is seeking an Executive Assistant to provide a full range of administrative support to the Director in their business responsibilities and to assist with personal administration.

This high growth company offers a pivotal role in the organisation, with hybrid work and a comprehensive benefits package including private medical insurance, generous leave and pension contributions.

Qualifications

• Experience in organising events.
• Experience in working with the Microsoft Office suite (Word, Excel and PowerPoint).
• Previous experience in a PA/EA role supporting Directors.

Responsibilities

• Organise events for Bute Energy e.g. Political Party Conferences, Stakeholder engagement events, Agricultural shows.
• Coordinate volunteering opportunities for business.
• Manage merchandise for Bute energy.
• Extensive calendar and diary management.
• Creation of presentations, reports and communication materials using the Microsoft Office suite.
• Supporting in the role out of the business’ objectives.
• Management of Director’s expenses, and other office related financial aspects such as invoice approvals.
• Managing internal mailboxes.
• Issue various contracts/documents for digital signing via DocuSign.
• Arranging travel, including flights, trains, hotels, restaurants and taxis.
• Minute taking at team meetings and governance committees/boards.
• Act as an advocate for the Community Investment & Communications team, promoting awareness and consistent application of Bute's brand and communication standards across the business and externally i.e. partnerships, events, sponsorships.
• To support the Community Investment and Communications Director to prepare all necessary reporting to satisfy the needs of the board, investors and committees.
• To provide administrative assistance to the wider team where necessary.

Skills

Systems / databases

Stakeholder handling

Organisational skills

Communication and presentation

Teamwork & relationships

Prioritisation

Discretion & confidentiality

Flexibility & adaptability

Telephone manner

Deadline driven

Tools

Microsoft Office

Job description

Bute Energy in Cardiff is seeking an Executive Assistant to provide a full range of administrative support to the Director in their business responsibilities and to assist with personal administration.

This high growth company offers a pivotal role in the organisation, with hybrid work and a comprehensive benefits package including private medical insurance, generous leave and pension contributions.