Executive Assistant (Community Investment & Communications)

Windward Energy group.; Cardiff; On-site; GBP 33,000 - 45,000; Full time

Benefits offered by this job

Hybrid work available

Flexible hours

No meeting Fridays

28 days annual leave + bank holidays

Private medical insurance

Job summary

Bute Energy is seeking an Executive Assistant to support the Director in administrative and personal tasks, helping drive growth in a high-potential part of the organisation.

The role requires strong organisation, discretion and the ability to manage multiple priorities, events and travel arrangements in Cardiff. Hybrid work and generous benefits are included.

Qualifications

• Experience providing PA/EA support to Directors.
• Proven event organization experience.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Organise events for Bute Energy and stakeholder engagement.
• Coordinate volunteering opportunities for the business.
• Manage Director's expenses and office finances.
• Extensive calendar and diary management.
• Prepare presentations, reports, and communications.
• Arrange travel and accommodation.
• Take minutes at meetings and governance committees.

Skills

Event coordination

Stakeholder management

Calendar & diary management

MS Office

Travel arrangements

Education

PA/EA experience

Tools

DocuSign

Microsoft Office

Job description

Executive Assistant (Community Investment & Communications)

Application Deadline: 30 September 2026

Department: Community Investment & Communications

Employment Type: Permanent

Location: Cardiff

Reporting To: Catryn Newton

Compensation: £39,000 / year

Description

The Executive Assistant will provide a full range of administrative support to the Director in their business responsibilities and will also assist with his personal administration. This is an exciting opportunity to join a high growth business and play a key role in the continued success of an expanding and critical part of the organisation.

Key Responsibilities

• Organisation of events for Bute Energy e.g. Political Party Conferences, Stakeholder engagement events, Agricultural shows.
• Coordination of volunteering opportunities for business.
• Manage merchandise for Bute energy.
• Extensive calendar and diary management.
• Creation of presentations, reports and communication materials using the Microsoft Office suite.
• Supporting in the role out of the business’ objectives.
• Management of Director’s expenses, and other office related financial aspects such as invoice approvals.
• Managing internal mailboxes.
• Issue various contracts/documents for digital signing via DocuSign.
• Arranging travel, including flights, trains, hotels, restaurants and taxis.
• Minute taking at team meetings and governance committees/boards.
• Act as an advocate for the Community Investment & Communications team, promoting awareness and consistent application of Bute's brand and communication standards across the business and externally i.e. partnerships, events, sponsorships.
• To support the Community Investment and Communications Director to prepare all necessary reporting to satisfy the needs of the board, investors and committees.
• To provide administrative assistance to the wider team where necessary.

Key Accountabilities

• Maintaining external stakeholder list for events and engagement.
• Ensuring calendar and diary are up to date.
• Ensuring travel and accommodation cost bookings provide best value for the business.
• Management and submission of expenses.
• Ensuring meeting agendas and briefing packs are prepared in advance.
• Minute taking at key committee meetings.

Skills, Knowledge and Expertise

Knowledge & Skills

• Ability to assist with new systems / databases
• Confidence to deal with high level stakeholders
• Excellent organisational skills and attention to detail
• Strong communication and presentation skills, both written and verbal
• Ability to work as part of a team and form good working relationships, internally and externally
• Ability to prioritise and pre-empt requirements
• Proven ability to maintain discretion and confidentiality
• Flexible and adaptable
• Excellent telephone manner
• Confident, determined and deadline driven.

Experience & Qualifications

• Experience in organising events
• Experience in working with the Microsoft Office suite (Word, Excel and PowerPoint)
• Previous experience in a PA/EA role supporting Directors

Benefits

• Hybrid work available.
• Flexitime with the ability to work core hours and take time back in lieu throughout the week.
• Fridays are allocated as ‘no meeting’ days to ensure down time at the end of the week.
• 28 days annual leave, plus bank holidays.
• Private Medical Insurance from day 1 with cover for immediate family including spouse or partner and children, including direct mental health pathways and support.
• Annual pay review and discretionary bonus.
• Employer pension contributions up to 7%.
• Electric car scheme via salary sacrifice.
• Cycle to Work Scheme
• Tech scheme – discounts on latest technology including laptops, phones, iPads for personal use
• Life assurance cover and income protection.
• Travel insurance.
• Suite of enhanced policies and provisions to support colleagues through all the moments that matter.
• Regular team socials, activities, sporting events and charity fundraisers.