Executive Assistant to Director — Flexible/Hybrid Work

Axion Capital Ltd; Greater London; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Flexible hours

Hybrid work

London Canary Wharf Office

Job summary

Axion Capital Ltd is seeking a highly organised Assistant/Secretary to support our team with administrative and clerical tasks in a hybrid work setup. The role involves assisting the director with communications, data tracking, scheduling, email correspondence, and meeting coordination, including office-based logistics as the company moves to Canary Wharf.

Ideal candidates will have at least 1 year of administrative experience, strong organisational and data entry skills, proficiency in Google

Qualifications

• Proven experience in an administrative or office support role (at least 1 year).
• Strong organisational skills with the ability to prioritise tasks effectively.
• Proficiency in office IT skills.
• Excellent data entry skills with a high level of accuracy.
• Experience using Google Suite, especially Google Sheets.
• Strong phone etiquette and interpersonal skills for effective communication.

Responsibilities

• Assist company director in day to day tasks such as communications, data tracking and scheduling.
• Provide comprehensive administrative support, including managing schedules and appointments.
• Handle data entry tasks accurately and efficiently.
• Maintain organised filing systems for easy retrieval of documents.
• Respond and write emails to clients, regulatory bodies and company service providers.
• Answer phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.
• Coordinate meetings, including logistics such as venue booking and catering arrangements.
• Support the transition of the company from remote based to office based (London, Canary Wharf).

Skills

Administrative experience

Organisational skills

Data entry

Phone etiquette

Independent working

Team player

Tools

Google Suite

Google Sheets

Job description

Axion Capital Ltd is seeking a highly organised Assistant/Secretary to support our team with administrative and clerical tasks in a hybrid work setup. The role involves assisting the director with communications, data tracking, scheduling, email correspondence, and meeting coordination, including office-based logistics as the company moves to Canary Wharf.

Ideal candidates will have at least 1 year of administrative experience, strong organisational and data entry skills, proficiency in Google