Hybrid Executive Personal Assistant to Leadership Team

Positive Employment; Exeter; Hybrid; GBP 28,000 - 35,000; Full time

Benefits offered by this job

26 days annual leave

Local Government Pension Scheme

Employee Assistance Programme

Flexible working opportunities

Home-working

Job summary

Positive Employment is recruiting for an Executive Personal Assistant for our client, a local government organisation based in Exeter. You will provide high-level support to a Director and Leadership Team and assist a Cabinet Member with key communications, meetings and priorities.

The role is permanent with hybrid working, offering a generous benefits package and the opportunity to work across a complex organisation while handling sensitive information with discretion and professionalism.

Qualifications

• Excellent organisational and time-management skills, with the ability to manage competing priorities and deadlines.
• Strong experience in diary management, meeting coordination, minute-taking and administrative support.
• Excellent written and verbal communication skills, with confidence when dealing with senior leaders and stakeholders.
• Ability to handle highly confidential and sensitive information with discretion.
• Proactive, calm and assertive, with excellent attention to detail and the ability to use initiative.
• Strong interpersonal skills and the ability to develop effective relationships at all levels.
• Ability to work independently and as part of a team, adapting quickly to changing priorities.
• Strong IT skills, including advanced Microsoft Office capability.
• Political awareness and experience working across multiple organisations or agencies would be desirable.
• Some supervisory experience would be advantageous.

Responsibilities

• Provide effective diary and inbox management for the Director and Leadership Team, resolving conflicts and prioritising incoming issues.
• Coordinate senior leadership meetings, including forward planning, preparation of papers and accurate recording and follow-up of decisions and actions.
• Provide high-level administrative and organisational support to the Director, Leadership Team and Cabinet Member.
• Prepare briefings, presentations and written materials for senior leaders and the Cabinet Member.
• Act as a key point of contact for the Director, coordinating communications with internal and external stakeholders.
• Build and maintain strong working relationships with colleagues, Members, partner organisations, government departments and external agencies.
• Proactively manage unforeseen tasks and issues, using initiative and sound judgement to resolve matters effectively.
• Support the development and communication of directorate strategies, plans and priorities.
• Assist with horizon scanning, business continuity planning and incident response where required.
• Maintain a high level of confidentiality when handling sensitive information and matters.

Skills

Diary management

Meeting coordination

Minute-taking

Administrative support

Stakeholder management

Confidentiality

Microsoft Office

Political awareness

Tools

Microsoft Office

Job description

Positive Employment is recruiting for an Executive Personal Assistant for our client, a local government organisation based in Exeter. You will provide high-level support to a Director and Leadership Team and assist a Cabinet Member with key communications, meetings and priorities.

The role is permanent with hybrid working, offering a generous benefits package and the opportunity to work across a complex organisation while handling sensitive information with discretion and professionalism.