Human Resources Administrator

Graphic -plc; Leeds; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Flexible part-time schedule

Job summary

Graphic -plc is seeking a part-time HR Administrator to provide professional administration support to the HR Advisor. You will work on HR admin projects, improve documentation and processes, and supply information to Managers and Employees.

The role includes recruitment assistance, inductions, holiday/absence monitoring, and HR data integrity. The position requires 2 days per week, with duties spanning from policy administration to employee onboarding and salary reference tasks.

Qualifications

• Minimum 2 years experience in an HR department
• CIPD qualification or ongoing study encouraged
• Proficiency in Word, Excel, Outlook and PowerPoint
• Familiar with personnel databases
• High level of confidentiality
• Strong written and verbal communication
• Willingness to learn

Responsibilities

• Administration of company policies and procedures
• Assist managers with investigations and disciplinary actions
• Assist in recruitment activities
• Book interview rooms and coordinate interviews
• Contact candidates to arrange interview times
• Coordinate candidates for interviews (meet & greet)
• Update recruitment spreadsheets and HR databases
• Provide support to Recruitment Specialist
• Perform new employee inductions and starter packs
• Assist with HR inductions and 6-week reviews
• Support HR compliance and best practices
• Create training programmes for staff
• Monitor holidays and absence management
• Carry out general admin duties (letters, reports, filing)
• Assist HR Manager with training and development
• Conduct HR research (salary surveys, new legislation)
• Admin processes for leavers
• Respond to HR queries from employees
• Organise employment references

Skills

HR experience

Confidentiality

Communication skills

MS Word

MS Excel

MS Outlook

MS PowerPoint

HR databases

Education

CIPD study or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

PLEASE NOTE THIS ROLE IS PART -TIME 2 DAYS A WEEK JOB PURPOSE To provide a professional and effective administration support to the HR Advisor, working on small HR admin projects, improving documentation, administrations process and providing information to Managers and Employees. SPECIFIC RESPONSIBILITIES

• Administration of company policies and procedures


• Assisting supervisors and managers in the professional investigation and action with regard to violations of company policy and procedures


• Assisting in all aspects of recruitment


• Booking of Interview Rooms


• Contacting candidates by telephone to arrange interview times


• Co-ordination of candidates coming for interview (meeting & greeting)


• Updating of recruitment spreadsheets


• General administration support to Recruitment Specialist


• Performing all new employee inductions


• Starter packs


• HR Inductions


• 6 week employee reviews


• Providing support to ensure compliance with HR legal requirements and best practice


• Creating training programmes


• Advising and monitoring holiday and absence management


• Carry out general administration duties i.e letters, reports, filing


• Ensure HR databases are accurate and up to date


• Diary management of Occupational Health appointments and sickness absence information


• Assisting the HR Manager on Training and development programmes


• HR research - Salary surveys, New legislation, Employee Engagement


• Admin process for leavers


• Speaking to employees assisting with HR queries


• Organising employment references

SKILLS/QUALS

• Minimum 2 years experience working in an HR department, desirable but not essential, ideally within manufacturing


• Ideally qualified or looking to study CIPD or equivalent qualification


• Microsoft Word, Excel, Outlook and PowerPoint skills at intermediate or above


• Familiar with personnel databases


• A high level of confidentiality


• Strong communication skills, both written and verbal


• The flexibility and willingness to learn


• Minimum 2 years experience working in an HR department, desirable but not essential, ideally within manufacturing


• Ideally qualified or looking to study CIPD or equivalent qualification


• Microsoft Word, Excel, Outlook and PowerPoint skills at intermediate or above


• Familiar with personnel databases


• A high level of confidentiality


• Strong communication skills, both written and verbal


• The flexibility and willingness to learn