HR Coordinator

Elemental Energies; Westhill; On-site; GBP 25,000 - 35,000; Full time

Job summary

Elemental Energies is seeking an HR Coordinator to support the HR Manager in delivering HR processes and strategies that align with business goals. You will onboard new hires, manage contracts, and ensure background checks are completed to support a positive employee experience.

You will maintain HRIS data, generate reports for senior leadership, assist with payroll coordination across multiple entities, and support international projects and compliance with UK GDPR.

Qualifications

• Ideally degree qualified in a relevant business discipline.
• CIPD qualification is an advantage.
• Familiarity with UK employment laws and HR best practice.
• Highly competent in HR systems and office applications.

Responsibilities

• Coordinate end-to-end onboarding for new hires and manage contracts.
• Maintain the HRIS and generate HR reports for leadership.
• Administer the Employee Benefits Portal and Right to Work checks.
• Coordinate payroll across multiple entities with external providers.
• Support international projects including visa coordination.
• Conduct HR audits to ensure data accuracy and compliance.
• Protect data in line with UK GDPR and company policies.
• Support HR projects, communications and policy updates.

Skills

CIPD qualification

UK employment laws

HR systems

Education

Degree in business/HR related field

Job description

The HR Coordinator will play a key role in supporting the HR Manager, ensuring the seamless execution of HR processes and strategies that support the business.

As HR Coordinator, you will undertake a crucial role in fostering a workplace where employees feel valued, supported, and empowered to achieve their full potential.

Key Duties & Accountabilities

Onboarding and offboarding

• Coordinate the end-to-end onboarding process for new hires by preparing and issuing employment contracts and new hire documentation as well as ensuring relevant background checks are completed.


• Conduct inductions for new hires and continuously monitor feedback and provide recommendations to ensure a positive employee experience from the start.


• Ensure a smooth offboarding of departing employees, managing exit interviews and making recommendations.

HR systems management

• Maintain the HR information system (HRIS) to ensure accurate and up-to-date employee data is maintained.


• Build and generate HR reports to ensure accurate and up-to-date employee data can be measured and presented to senior leadership.


• Assist with troubleshooting system issues and providing training for employees on the HRIS.


• Administer the Employee Benefits Portal and any other relevant portals, ensuring employees are added and amended as required. Assist HR Manager in issuing communications regarding renewal of benefits and windows.


• Administer online portal to ensure Right to Work in the UK checks are requested and uploaded to the HRIS.


• Support LMS Specialist with projects and the LMS as required.


• Support development and continual updating of HR SharePoint site.

Payroll coordination

• Lead on the monthly processing of payroll for multiple entities and work with the external payroll provider to ensure accuracy in payroll records, resolve any issues or discrepancies in a timely manner.


• Add new starts and upload monthly pension contributions to the pension portal.


• Work with global payroll providers to ensure timely submission of required data for multiple locations.

International

• Support HR processes for employees working on international projects, including visa coordination and work permits.


• Assist in the management of data for internationally mobile employees, including tax compliance and working with the relevant departments to create a global mobility policy.


• Assist in the development, communication and implementation of HR policies and procedures, ensuring alignment with legal requirements.


• Work with the HR Manager to provide guidance to employees and managers on HR policies and best practice.


• Ensure all HR processes are documented and regularly updated.

HR audits and compliance

• Manage and continually undertake internal audits, ensuring all employee data is accurate and up-to-date as well as ensuring HR processes comply with legislation or industry standards.

Data protection

• Handle all employee and personal data in accordance with UK GDPR and Company data protection policies, maintaining confidentiality, security and appropriate retention at all times.


• Ensure personal data held within HR systems is accurate, securely stored and accessible only to authorised employees.

HR projects and initiatives

• Contribute to relevant HR projects including activities such as employee surveys, performance management, audits, salary and bonus reviews, employee engagement programs and initiatives.

Day to day administration support

• Manage the process of issuing day to day letters to employees including completion of probationary period, contract variation letters etc. for HR Manager sign off.


• Support management of HR absence policy such as ensuring self-certifications for absence are completed, occupational health referral forms are completed as required.


• Support any other administration tasks as required such as taking minutes in formal employee meetings.

Culture and engagement

• Help to shape the organisational culture by promoting values and behaviours that reflect the Company’s mission and vision.


• Promote diversity and inclusion within the workplace ensuring policies and procedures support a diverse workforce.


• Create, develop and promote diversity and wellbeing initiatives.

Person Specification

Knowledge & Qualifications

• Ideally degree qualified in a relevant business discipline.


• CIPD qualification is an advantage.


• Familiarity with UK employment laws and HR best practice.


• Highly competent in HR systems and office applications.

Skills

• Excellent communication and interpersonal skills with the ability to build and maintain effective working relationships.


• A proactive and organised approach to working, with the ability to manage multiple tasks and priorities effectively.


• Exceptional attention to detail, ensuring all records, reports and documentation are accurate and up to date.


• A commitment to ongoing HR learning.


• Ability to maintain confidentiality and handle sensitive information.

Experience

• Previous experience in an HR Coordinator or HR administrative role.


• Understanding of payroll and employee benefits administration.


• Awareness and experience in HR processes and best practices.