HR Transactions Administration Assistant

University of Southampton; Southampton; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

The University of Southampton is seeking a full-time HR Transactions Administration Assistant to provide essential administrative support for all staff. This role offers opportunities for career progression in a busy team environment and includes benefits such as generous holidays and a pension scheme.

Benefits

Occupational pension scheme

Generous holidays starting at 20 days

Access to campus sports, arts, and culture facilities

University employee-discount schemes

Qualifications

• Previous administrative experience is advantageous.
• Motivated learners eager to develop new skills are encouraged to apply.

Responsibilities

• Provide timely, customer-focused administrative support.
• Input and revise data using HR/Payroll system and ticket system.
• Produce contractual documentation within quality standards.

Skills

Organizational skills

Customer service

Communication

Attention to detail

Tools

Microsoft Office

HR/Payroll system (Resourcelink)

Ticket system (ServiceNow)

Job description

We have an exciting opportunity available within Human Resources for a HR Transactions Administration Assistant to provide high-quality HR administrative support for all University staff and casual workers.

Position Details

• Full-time (36 hours a week), permanent basis.
• Ideal for individuals interested in starting a career in HR with opportunities for progression.

Key Responsibilities

You will provide timely, customer-focused administrative support, essential for delivering efficient service to the University. Tasks include:

1. Using HR/Payroll system (Resourcelink), visitor database (IDM), and ticket system (ServiceNow) to input and revise data.
2. Producing contractual and other documentation within quality standards and service level agreements.
3. Setting up casual workers and visitors, producing employment references, and more.

For a full list of tasks and responsibilities, please see the attached Job Description & Person Specification.

About You

You are well-organized, enjoy working in a busy team, attentive to detail, and capable of working under pressure. Previous administrative experience is advantageous, but motivated learners eager to develop new skills and systems are also encouraged to apply. Strong communication and organizational skills, excellent customer service, and proficiency in Microsoft Office are essential.

What We Offer

Our HR department operates across Highfield Campus and One Guildhall Square, with your main location at One Guildhall Square, which is accessible by public transport, with nearby amenities. Flexibility to work from home is available, with at least one day a week in the office.

Benefits include:

• Occupational pension scheme
• Generous holidays (starting at 20 days, increasing to 24 with service, plus bank holidays and closure days)
• Access to campus sports, arts, and culture facilities
• University employee-discount schemes

This role supports the University’s mission to 'change the world for the better' and offers a chance to be part of a valued community where collegiality is key.

About The University

The University of Southampton ranks in the top 1% of world universities and is among the UK’s top 20 research-intensive universities, renowned for research, teaching, and enterprise activities.

Please note: This advert may close early if a high volume of applications is received.