Facilities & Admin Assistant

Igloo Books Ltd; Southampton; On-site; GBP 20,000 - 28,000; Full time

Job summary

Igloo Books Ltd is seeking a Facilities & Admin Assistant to ensure smooth office operations and provide high-level support to executives. The role involves managing office facilities, coordinating with vendors, and assisting with administrative tasks in a fast-paced corporate environment.

Qualifications

• 1+ years’ experience in a similar role.
• Experience in a fast-paced corporate environment.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Oversee daily office operations and facilities-related services.
• Provide administrative support to senior executives.
• Manage complex calendars and arrange travel.

Skills

Organizational Skills

Attention to Detail

Time Management

Communication

Job description

Join to apply for the Facilities & Admin Assistant role at Igloo Books Ltd

4 days ago Be among the first 25 applicants

Join to apply for the Facilities & Admin Assistant role at Igloo Books Ltd

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Igloo Books Ltd

Location: Cottage Farm, Mears Ashby Road, Sywell, Northamptonshire, NN6 0BJ

Department: Finance

General Summary

Igloo Books is seeking a highly organised and detail-oriented facilities & admin assistant. The facilities & admin assistant plays a dual role, responsible for the smooth operation of office facilities while providing high-level administrative support to senior executives. This individual will ensure that office environments are well-maintained and conducive to productivity, while also managing executive calendars, travel, meetings, and communications.

Key responsibilities

• Oversee daily office operations and facilities-related services.
• Coordinate with vendors for maintenance, cleaning, security, and office supplies.
• Manage building access and fire drills.
• Liaise with property management regarding office repairs or upgrades.
• Track and manage office inventory, equipment, and workspace allocation.
• Ensure meeting rooms and common areas are clean, functional, and well-stocked.
• Provide proactive administrative support to senior executives (MD, DMD &FD).
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Assist with confidential documentation, reports, and presentation preparation.
• Screen calls, emails, and correspondence on behalf of executives.

Qualifications and Experience

• Worked in a similar previous role in a fast paced business.
• 1+ years’ experience doing a similar role
• Experience working in a fast-paced corporate environment
• Works well under pressure and can work to tight deadlines while delivering accurate and useful information.

If you are interested in this role, please apply via our website. We look forward in hearing from you.

Note: This job description outlines the key responsibilities and expectations for the role, and is not exhaustive. Additional tasks may be assigned as required.

This document is non-contractual and is aimed to be a guide to the role, not the individual. It may be updated and amended over time in line with the evolving needs of the job and the business.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Book Publishing

Referrals increase your chances of interviewing at Igloo Books Ltd by 2x

Sign in to set job alerts for “Facilities Assistant” roles.

Northamptonshire, England, United Kingdom 2 weeks ago

Milton Keynes, England, United Kingdom 53 minutes ago

Burton Latimer, England, United Kingdom 1 day ago

Milton Keynes, England, United Kingdom 3 weeks ago

Northampton, England, United Kingdom 2 hours ago

Milton Keynes, England, United Kingdom 1 week ago

Milton Keynes, England, United Kingdom 1 week ago

Daventry, England, United Kingdom 2 weeks ago

Milton Keynes, England, United Kingdom 5 days ago

Northampton, England, United Kingdom 2 weeks ago

Northampton, England, United Kingdom 1 month ago

Northampton, England, United Kingdom 4 days ago

Regional Manager (Facilities Management)

Bedford, England, United Kingdom 1 week ago

Northampton, England, United Kingdom 1 day ago

Wellingborough, England, United Kingdom 2 weeks ago

Rugby, England, United Kingdom 49 minutes ago

Northampton, England, United Kingdom 2 weeks ago

Daventry, England, United Kingdom 4 days ago

Rugby, England, United Kingdom 2 weeks ago

Wellingborough, England, United Kingdom 2 weeks ago

Northampton, England, United Kingdom 1 week ago

Rugby, England, United Kingdom 6 days ago

Northampton, England, United Kingdom 1 week ago

Kettering, England, United Kingdom 2 weeks ago

Wellingborough, England, United Kingdom 6 days ago

Milton Keynes, England, United Kingdom 3 weeks ago

Team Leader / Listing Officer - Northampton (Ref:5972)

Northampton, England, United Kingdom 6 days ago

Maintenance Contracts & Service Administrator

Thrapston, England, United Kingdom 6 days ago

Rugby, England, United Kingdom 2 weeks ago

Northamptonshire, England, United Kingdom 1 day ago

Rugby, England, United Kingdom 3 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.