HR Transactions Administration Assistant

University of South Hampton; Southampton; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

The University of Southampton is seeking an HR Transactions Administration Assistant to provide essential HR administrative support. This full-time, permanent role offers opportunities for career progression within a dynamic team, focusing on delivering high-quality, customer-oriented services. The position includes utilizing various HR systems and ensuring efficient service delivery while maintaining a supportive work environment.

Benefits

Occupational pension scheme

Generous holidays (initially 20 days)

Access to campus sports and cultural facilities

Employee-discount schemes

Qualifications

• Previous administration experience is advantageous.
• Motivated individuals eager to learn new skills are encouraged to apply.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide high-quality HR administrative support.
• Utilize HR/Payroll system to input and revise data.
• Produce employment references and contractual documentation.

Skills

Attention to detail

Communication

Organizational skills

Customer service

Tools

Microsoft Office

HR/Payroll system (Resourcelink)

Visitor database (IDM)

Ticket system (ServiceNow)

Job description

HR Transactions Administration Assistant

We have an exciting opportunity within Human Resources for an HR Transactions Administration Assistant to provide high-quality HR administrative support for all University staff and casual workers.

The role is a full-time (36 hours per week), permanent position.

This role offers a great opportunity for individuals interested in pursuing a career in HR, with potential for progression within the department.

You will deliver high-quality, timely, and customer-focused administrative support, essential for the team to provide efficient and effective services to the University.

You will utilize the HR/Payroll system (Resourcelink), the visitor database (IDM), and the University’s ticket system (ServiceNow) to input, revise data, and generate contractual and other documentation according to quality standards and service level agreements. Tasks include setting up casual workers and visitors, producing employment references, and more.

For a detailed list of tasks and responsibilities, please see the attached Job Description & Person Specification.

About you:

You are well-organized, enjoy working in a busy and varied team, have good attention to detail, and can work under pressure. Previous administration experience is advantageous, but motivated individuals eager to learn new skills and systems are encouraged to apply.

You possess excellent communication and organizational skills, strive to provide outstanding customer service, and are proficient in Microsoft Office applications.

What we offer:

Our HR department operates across Highfield Campus and One Guildhall Square, with your main work location at One Guildhall Square. Both sites are accessible via public transport and close to amenities like restaurants, coffee shops, and a University gym.

There is an option for flexible remote working, with a requirement to be in the office at least once a week.

We support your well-being through an occupational pension scheme, generous holidays (initially 20 days, increasing to 24 with service, plus bank holidays and university closure days), access to campus sports, arts, and cultural facilities, and employee-discount schemes.

Join us in supporting the University’s mission to ‘change the world for the better’. This is a wonderful opportunity to become part of a valued community where collegiality is fundamental.

About the University:

The University of Southampton ranks in the top 1% of world universities and is among the UK’s top 20 research-intensive universities, renowned for its research, teaching, and enterprise activities.

Please note: This advert may close early if a high volume of applications is received.

We are committed to fostering an inclusive environment where everyone can thrive, promoting respect, equality, and diversity. We support flexible working arrangements and encourage you to bring your whole self to work.

This role does not qualify for Skilled Worker Visa sponsorship. For alternative UK visa options, visit gov.uk.

Apply by 11:59 pm GMT on the closing date. For assistance, contact Recruitment at [phone] or [e-mail], quoting the job number.