HR Transactions Administration Assistant

University of Southampton Malaysia; Southampton; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

The University of Southampton Malaysia is seeking a HR Transactions Administration Assistant to provide essential HR administrative support. This full-time role involves managing data input and documentation, ensuring high-quality service delivery. Ideal for individuals starting a career in HR, it offers opportunities for progression and a supportive work environment.

Benefits

Occupational pension scheme

Generous holiday entitlement

Access to university facilities

Employee discounts

Qualifications

• Well-organized and capable of working under pressure.
• Previous administration experience is advantageous.
• Motivated individuals eager to learn new skills are encouraged to apply.

Responsibilities

• Provide high-quality HR administrative support.
• Input data and produce contractual documentation.
• Deliver customer-focused administrative support.

Skills

Attention to detail

Communication skills

Organizational skills

Customer service

Tools

Microsoft Office

HR/Payroll system (Resourcelink)

Visitor database (IDM)

Ticket system (ServiceNow)

Job description

We have an exciting opportunity available within Human Resources for a HR Transactions Administration Assistant to provide high-quality HR administrative support for all University staff and casual workers.

The role is available on a full-time (36 hours per week), permanent basis.

This position is ideal for individuals interested in starting a career in HR, with opportunities for progression for those who wish to develop within the field.

You will deliver high-quality, timely, and customer-focused administrative support, essential for the team to provide an efficient and effective service to the University.

Your responsibilities will include making effective and accurate use of the HR/Payroll system (Resourcelink), the visitor database (IDM), and the University’s ticket system (ServiceNow) to input data, revise records, and produce contractual and other documentation within defined quality standards and service level agreements. Tasks include setting up casual workers and visitors, producing employment references, among others.

For a full list of role tasks and responsibilities, please see the attached Job Description & Person Specification.

About You

You will be well-organized, enjoy working within a busy and varied team, have good attention to detail, and be capable of working under pressure. Previous administration experience is advantageous, but motivated individuals eager to learn new skills and systems are also encouraged to apply.

You should have excellent communication and organizational skills, strive to provide outstanding customer service, and be proficient in Microsoft Office applications.

What We Offer

Our HR department operates across Highfield Campus and One Guildhall Square, with your main work location at One Guildhall Square. Both sites are accessible via public transport and are close to amenities such as restaurants, coffee shops, and a University gym.

There is an option for flexible remote working, with a requirement to be in the office at least once a week.

We support your well-being through an occupational pension scheme, generous holiday entitlement (starting at 20 days annual leave, increasing to 24 with service, plus bank holidays and University closure days), and access to university facilities and employee discounts.

This role supports the University’s mission to ‘change the world for the better’ and offers a valuable opportunity to join a community that values its people and promotes collegiality.

About The University

The University of Southampton ranks in the top one percent of world universities and is among the UK’s top 20 research-intensive universities, renowned for its research, teaching, and enterprise activities.

Please note: this advert may close early if a high volume of applications is received.

For more details, see the Job Description and Person Specification attached.

As part of our commitment to diversity and inclusion, we foster a culture of respect and equality of opportunity, aiming to create an environment where everyone can thrive. We support flexible working arrangements and are dedicated to supporting our staff and students.

This position does not qualify for Skilled Worker Visa sponsorship. For alternative UK visa options, please visit gov.uk.

Apply by 11:59 pm GMT on the closing date. For assistance, contact Recruitment at [phone] or [e-mail], quoting the job number.