HR Officer

University of Oxford; Oxford; Hybrid; GBP 33,000 - 38,000; Full time

Benefits offered by this job

Contributory pension scheme

38 days annual leave

Childcare services

Family leave schemes

Cycle loan scheme

Discounted bus travel

Season Ticket travel loans

Job summary

The University of Oxford's School of Geography and the Environment is seeking an organised HR Officer to join its HR team, supporting recruitment, onboarding, payroll, and immigration processes within a collaborative academic setting.

Reporting to the HR Operations Manager, you will manage HR records, prepare contracts, coordinate inductions, and help improve HR processes while upholding strict confidentiality and policy compliance. Internal applicants only.

Qualifications

• HR experience, ideally in higher education or similar environment.
• Good understanding of UK employment law and policy.
• Experience with HR systems and immigration administration is advantageous.

Responsibilities

• Support recruitment, onboarding, employee records, payroll and visa processes.
• Prepare employment contracts and coordinate induction activities.
• Assist with HR process improvements while maintaining confidentiality.

Skills

HR experience

Organisational skills

Communication skills

Attention to detail

Education

HR qualification (CIPD) or equivalent

Tools

PeopleXD

Teamseer

Job description

*INTERNAL APPLICANTS ONLY*

The School of Geography and the Environment is seeking an organised and proactive Human Resources Officer to join its friendly and supportive HR team. This permanent position offers an opportunity to contribute to the delivery of a professional, responsive and customer-focused HR service within a welcoming and collaborative academic department at the University of Oxford.

Reporting to the HR Operations Manager, you will support the full employee lifecycle, providing advice and administrative support across recruitment, onboarding, employee records, payroll, immigration processes and HR compliance. You will work closely with colleagues and managers to ensure HR procedures are delivered accurately, efficiently and in accordance with University policies and employment legislation.

The role involves managing HR systems and records, preparing employment contracts, coordinating induction activities, supporting visa and right-to-work processes, monitoring employee milestones and responding to routine HR enquiries. You will also contribute to improving HR processes, supporting team projects and maintaining high standards of confidentiality and customer service.

We are seeking a candidate with previous HR experience who holds, or is working towards, an HR qualification such as CIPD, or has equivalent experience. You will have a good understanding of UK employment legislation, excellent organisational and communication skills, and the ability to manage competing priorities while maintaining accuracy and attention to detail. Experience with HR systems such as PeopleXD or Teamseer, and immigration administration, would be advantageous.

The School operates a hybrid working approach, with a minimum expectation of three days per week in the office, including Tuesdays as the team's anchor day, subject to operational requirements.

This is an opportunity to develop your HR expertise within a collaborative and supportive team, contributing to the effective delivery and continuous improvement of HR services across the School.

Please note that this vacancy is open to internal applicants only.

This post is offered on a full time and permanent basis.

What We Offer

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans.

The closing date for applications is 12.00 noon (UK time) on 16 November 2026.

Interviews are to be held on 24 November 2026.

The University of Oxford and The School of Geography and the Environment are Silver Athena SWAN holders.

Applications are particularly welcome and encouraged from women, black, and minority ethnic candidates, who are under-represented in posts in The School of Geography and the Environment.

The School of Geography and the Environment are committed to equality and values diversity.

Closing Date & Time: 16-Nov-2026 12:00

Pay Scale: STANDARD GRADE 5

Salary (£): 32716 - 38050