People Administrative Officer

University of Oxford; Oxford; Hybrid; GBP 29,000 - 33,000; Full time

Job summary

The University of Oxford, Estates Services, is seeking a People Administrative Officer to deliver accurate HR administration across the employee lifecycle. You will support recruitment, onboarding, changes and leavers, ensuring a smooth employee experience in a large, diverse department.

This role offers hybrid working (minimum three days on site) with a 36.5-hour week, a permanent contract, and working within a team that values confidentiality, efficiency and continuous improvement of

Qualifications

• Experience of administration and customer-facing services.
• Ability to understand, apply and communicate regulations and procedures.
• Confidence working independently and resolving routine issues.
• Strong organisational skills, supported by qualifications and/or equivalent experience.
• Competence in Microsoft Office and databases.
• Experience working effectively within an office team.

Responsibilities

• Provide accurate HR administration across recruitment, onboarding, changes and leaving processes.
• Respond to enquiries and maintain confidential records to ensure smooth people processes.
• Develop HR experience within a varied department and help improve administrative processes and service delivery.

Skills

Administration

Customer-facing services

Regulations and procedures

Independent working

Organisational skills

Team collaboration

Tools

Microsoft Office

Databases

Job description

Location: Estates Services, The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ

Accurate, thoughtful people administration helps colleagues feel supported throughout their employment and enables essential University services to operate effectively. As a People Administrative Officer within Estates Services at the University of Oxford, you will help deliver reliable HR administration across the employee lifecycle, supporting managers and colleagues in a department responsible for the University's extensive and diverse estate.

Location: The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ / hybrid working (minimum 3 days on site)

Contract: Full-time (36.5 hours), Permanent

About Us

Spanning the historic streets of the "city of dreaming spires", the University of Oxford has been ranked the world's leading university for eleven consecutive years. A place where centuries of tradition meet world‑changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation which delivers ground‑breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Be part of our extraordinary legacy.

Estates Services manages approximately 450 buildings and the infrastructure supporting the University's teaching, research and wider activities, creating safe, sustainable environments for staff, students and visitors.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full‑pay maternity and adoption leave, plus 12 weeks of full‑pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

You will provide accurate, responsive HR administration, supporting recruitment, onboarding, employment changes and leaving processes to ensure a positive employee experience.

Working with managers and University teams, you will respond to enquiries, maintain confidential records and ensure people processes run smoothly.

You will develop your HR experience within a varied department while helping improve administrative processes and service delivery.

About You

You will bring:

• Experience of administration and customer‑facing services.
• Ability to understand, apply and communicate regulations and procedures.
• Confidence working independently and resolving routine issues.
• Strong organisational skills, supported by relevant qualifications and/or equivalent experience.
• Competence in Microsoft Office and databases.
• Experience working effectively within an office team.

The closing date for applications is 12 noon on 17 November 2026.

Interviews will take place in week commencing 30 November 2026, and will be held face‑to‑face.

£28,971 to £32,716 per annum. Grade 4