HR Assistant

University of Oxford; Oxford; On-site; GBP 24,000 - 30,000; Full time

Job summary

University of Oxford is recruiting for an internal candidate HR Assistant within the Faculty of History. The role focuses on casual appointments administration, employment checks and Academic Visitor administration, working closely with the HR Manager to ensure timely, accurate and compliant HR processes.

The successful applicant will manage records in line with GDPR, information security and safeguarding policies, and support Equality and Diversity initiatives across the Faculty Board.

Qualifications

• Experience in an HR team/HR role is desirable.
• Experience with PeopleXD or similar HR information systems in a large organisation is desirable.
• GCSE English and Maths (grade A-C) or equivalent is essential.

Responsibilities

• Administer casual appointments and associated employment checks.
• Coordinate Academic Visitor applications, approvals and visa/immigration requirements.
• Maintain accurate, confidential HR records in line with GDPR and university policies.
• Provide support to the HR Manager and contribute to Equality and Diversity workstreams.

Skills

HR administration

Communication skills

Organisational skills

Education

GCSE English and Maths

Tools

PeopleXD

Job description

Schwarzman Centre for the Humanities, Radcliffe Observatory Quarter, Woodstock Road, Oxford, OX2 6GG

This position is open to INTERNAL CANDIDATES ONLY., The Faculty of History is recruiting for a full-time, permanent HR Assistant. The HR Assistant will play a key role in delivering an efficient and responsive HR service for the Faculty, with two core areas of responsibility: the administration of casual appointments and associated employment checks, and the administration of Academic Visitors., Working closely with the HR Manager, the postholder will coordinate casual appointment documentation, Right to Work and DBS checks, timesheets and payroll processes. They will also manage Academic Visitor applications, coordinating approvals, documentation and visa or immigration requirements as appropriate. The postholder will also provide wider HR and administrative support, ensuring processes are accurate, timely and compliant with University policies and procedures. The successful applicant will maintain accurate and confidential HR records in accordance with GDPR, Information Security, safeguarding and University records management requirements, as well as assisting the HR Manager in supporting the Faculty Board's Equality and Diversity Committee and associated working groups, including those relating to gender, race and disability.

You will hold a GCSE (grade A-C) level English and Maths, or equivalent, and have a flexible approach to work, with a friendly 'can do' attitude and a willingness to integrate into and effectively support the administrative team. Excellent organisational skills, the ability to manage multiple work streams and prioritise as necessary, along with excellent communications skills, in writing and in person, able to communicate clearly and appropriately at all levels, including with senior staff across the University and with a wide network of contacts across the wider higher education sector are essential. Experience of working in an HR team/ HR role, and experience of working with PeopleXD, or a similar HR information system in a large organisation, would be desirable.