HR Coordinator

Cmb.Tech NV; United Kingdom; On-site; GBP 28,000 - 36,000; Full time

Job summary

Windcat is building out its HR function, and the HR Coordinator will play a hands-on role in making that happen. You’ll keep day-to-day HR processes running smoothly, from recruitment and onboarding through to leavers, and help us introduce our first HR system.

This role suits someone with HR administration experience who wants to develop their career as an HR generalist; CIPD Level 3 (or working towards it) and strong organisational skills are essential, with occasional travel across the UK and

Qualifications

• Experience as HR administrator, assistant or coordinator
• CIPD Level 3 (or working towards it)
• Excellent attention to detail and accuracy in managing records
• Strong organisational and prioritisation skills
• Clear written and verbal communication
• Confidentiality and discretion
• Problem-solving and relationship-building abilities
• Willingness to travel across the UK and to the Netherlands
• Experience in maritime or shift-based workforce is a plus

Responsibilities

• Maintain accurate employee records and HR databases
• Coordinate recruitment administration and interview scheduling
• Run onboarding with pre-employment checks and induction logistics
• Manage leaving process and exit documentation
• Support rollout of new HR system and act as system administrator
• Prepare contracts and variations
• Organise training and track renewals
• Handle employee and manager queries with signposting
• Provide payroll information updates to Payroll Manager
• Assist with HR policies, wellbeing programmes and employee engagement projects

Skills

HR administration

Recruitment coordination

Onboarding

Data management

Confidentiality

Organisation & planning

Communication skills

Travel coordination

Education

CIPD Level 3

Tools

HR Information System (HRIS)

Job description

Windcat is building out its HR function, and the HR Coordinator will play a hands-on role in making that happen. You’ll keep the day-to-day HR processes running smoothly, from recruitment and onboarding through to leavers, and you’ll help us introduce our first HR system. This is a good role for someone with HR administration experience who wants to develop their career as an HR generalist.

Key responsibilities

• Maintain accurate, up-to-date employee records and HR databases and produce HR reports as needed
• Coordinate onshore recruitment administration, including job postings, application tracking, interview scheduling, candidate communication and preparing offer documentation, and assist with crew recruitment as required
• Run the onboarding process, including pre-employment checks (such as right-to-work checks, references and BPSS checks), induction logistics and probation review tracking
• Manage the leaving process, including exit paperwork, exit interview scheduling and system updates
• Support the rollout of our new HR system, including data collection, record set-up, testing and user support, and act as the day-to-day system administrator once it is live
• Prepare and issue contracts of employment, contract variations and other employment documents
• Organise training and development activities, including booking courses, maintaining training and certification records, and flagging renewals
• Act as a point of contact for employee and manager queries, signposting complex issues to the HR Advisor or HR Manager
• Provide administrative support for employee relations processes, including meeting scheduling, note-taking and document preparation
• Support flexible working requests and family-friendly leave administration
• Provide accurate payroll information to the Payroll Manager, including starters, leavers and changes
• Assist with the implementation and communication of HR policies and procedures
• Support the wellbeing programme and employee assistance provision
• Contribute to HR projects and initiatives that improve processes and employee engagement

Person specification

• Previous experience in an HR administrator, assistant or coordinator role
• CIPD Level 3 (or working towards it) or equivalent experience
• Excellent attention to detail and accuracy in managing records and documents
• Strong organisational skills, with the ability to prioritise a busy and varied workload
• Clear written and verbal communication skills
• Confidence in handling confidential information with discretion
• A practical, problem-solving approach, and the ability to build good working relationships
• Flexibility to take on a range of HR tasks as the function develops
• Ability to travel across the UK and to the Netherlands occasionally, with notice
• Experience of using or implementing an HR information system
• Exposure to employee relations processes
• Basic knowledge of UK employment law, including recent updates to the ERA
• Experience in maritime, offshore, or another shift-based or rotational workforce