HR Coordinator and Onboarding Specialist

Confidential; Bourne End; Hybrid; GBP 34,000 - 42,000; Full time

Benefits offered by this job

25 Days Holiday

Bank Holidays

Birthday Off

Enhanced Pension

Private GP Access

Job summary

Confidential is seeking an organized HR Coordinator & Onboarding Specialist to join our growing HR team in Bourne End, Buckinghamshire. This hybrid, full-time role covers end-to-end onboarding, HR administration, and employee support, helping managers and new hires have a smooth start.

You will manage offers, contracts, inductions, maintain HR records, assist with payroll data and benefits, and support company events and compliance. Requires Level 3 CIPD and 3+ years in HR.

Qualifications

• Level 3 CIPD qualification.
• 3+ years HR/onboarding/HR administration experience.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Experience using HR systems and applicant tracking platforms.
• Proficient in Google Workspace and SmartSheets.

Responsibilities

• Coordinate end-to-end onboarding for new employees.
• Prepare offer letters, contracts, onboarding packs, and HR documentation.
• Inductions, orientation programmes and first-day arrangements.
• Maintain accurate employee records and HR systems.
• Process employee changes: transfers, promotions and leavers.
• Support payroll processes and benefits administration.
• Provide HR guidance to employees and managers.
• Assist with training coordination and company events.

Skills

Organisational skills

Time management

Communication skills

Confidential handling

HR systems experience

Google Workspace

SmartSheets

ATS platforms

Education

Level 3 CIPD qualification

Tools

HR systems

Applicant tracking platforms

Google Workspace

SmartSheets

Job description

HR Coordinator & Onboarding Specialist (Fixed-Term Contract)

Bourne End, Buckinghamshire (Hybrid Working)
Full-Time 37 Hours per Week Fixed-Term Contract Until September 2027
25 Days Holiday Bank Holidays Birthday Off Enhanced Pension Private GP Access

Are you an organised and people-focused HR professional who thrives on creating exceptional employee experiences?

We are looking for an HR Coordinator & Onboarding Specialist to join a growing HR team and take ownership of the entire onboarding journey. This is an exciting opportunity to play a key role in welcoming new employees, supporting managers, maintaining HR records, and helping to create a positive and engaging workplace culture.

If you enjoy working in a fast-paced environment, building relationships across a business, and ensuring every new starter has a seamless experience, we'd love to hear from you.

The Role

As the HR Coordinator & Onboarding Specialist, you will be responsible for coordinating all aspects of employee onboarding while providing essential HR administrative support and first-line guidance to employees and managers.

You’ll become a trusted point of contact, ensuring HR processes run smoothly and helping to drive a positive employee experience throughout the business.

Key Responsibilities

Employee Onboarding

• Manage the end-to-end onboarding process for new employees
• Prepare offer letters, contracts, onboarding packs, and HR documentation
• Coordinate inductions, orientation programmes, and first-day arrangements
• Liaise with managers to ensure equipment, system access, and resources are in place
• Monitor onboarding checklists and ensure compliance requirements are completed on time
• Conduct onboarding follow-ups during probation periods
• Gather feedback from new starters and managers to enhance onboarding processes
• Support the delivery of company-wide HR induction programmes

HR Administration

• Maintain accurate employee records and HR systems
• Process employee changes including transfers, promotions, and leavers
• Support benefits administration and employee queries
• Provide information to support payroll processes
• Produce HR reports and documentation
• Manage employment verification requests and routine HR correspondence
• Ensure HR records are compliant and confidential

Employee & Manager Support

• Act as a first point of contact for HR-related queries
• Provide guidance on policies, procedures, and onboarding requirements
• Support employee engagement initiatives and internal communications
• Assist with training coordination, recognition programmes, and company events
• Help foster an inclusive and positive working environment

Compliance & Continuous Improvement

• Stay up to date with HR legislation and best practice
• Identify opportunities to improve HR processes and efficiencies
• Maintain documentation and records to support audits and reporting requirements

About You

• Level 3 CIPD qualification
• At least 3 years' experience within HR, onboarding, recruitment coordination, or HR administration
• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• A high level of attention to detail and accuracy
• The ability to handle confidential information with discretion
• Experience using HR systems and applicant tracking platforms
• Good working knowledge of Google Workspace and SmartSheets

INDENG