HR Coordinator

Windcat; Lowestoft; On-site; GBP 22,000 - 26,000; Full time

Job summary

Windcat is expanding its HR function and seeks an HR Coordinator to manage day-to-day HR processes, recruitment, onboarding, and leavers while helping implement the first HR system. The role suits someone with HR admin experience who aims to grow into an HR generalist.

You will coordinate hiring across the UK, support payroll data, and handle HR documentation, with occasional travel to the Netherlands.

Qualifications

• Previous experience in an HR administrator, assistant or coordinator role.
• CIPD Level 3 (or working towards it) or equivalent experience.
• Excellent attention to detail and accuracy in managing records and documents.
• Strong organisational skills, with the ability to prioritise a busy and varied workload.
• Clear written and verbal communication skills.
• Confidence in handling confidential information with discretion.
• Practical, problem-solving approach, and ability to build good working relationships.
• Flexibility to take on a range of HR tasks as the function develops.
• Ability to travel across the UK and to the Netherlands occasionally, with notice.

Responsibilities

• Maintain accurate, up-to-date employee records and HR databases and produce HR reports as needed
• Coordinate onshore recruitment administration, including job postings, application tracking, interview scheduling, candidate communication and preparing offer documentation
• Run the onboarding process, including pre-employment checks, induction logistics and probation review tracking
• Manage the leaving process, including exit paperwork and system updates
• Support the rollout of our new HR system, including data collection, record setup, testing and user support
• Prepare and issue contracts of employment, contract variations and other employment documents
• Organise training and development activities, including booking courses and renewals
• Act as a point of contact for employee and manager queries
• Provide administrative support for employee relations processes
• Support flexible working requests and family-friendly leave administration
• Provide accurate payroll information to the Payroll Manager
• Assist with the implementation and communication of HR policies and procedures
• Support the wellbeing programme and employee assistance provision
• Contribute to HR projects and initiatives that improve processes and engagement

Skills

Attention to detail

Organisational skills

Communication

Discretion

Problem solving

Time management

Education

CIPD Level 3 or working towards it

Tools

HRIS/HR information system

Payroll system

MS Office

Job description

Windcat is building out its HR function, and the HR Coordinator will play a hands-on role in making that happen. You’ll keep the day-to-day HR processes running smoothly, from recruitment and onboarding through to leavers, and you’ll help us introduce our first HR system. This is a good role for someone with HR administration experience who wants to develop their career as an HR generalist.

Key responsibilities

• Maintain accurate, up-to-date employee records and HR databases and produce HR reports as needed
• Coordinate onshore recruitment administration, including job postings, application tracking, interview scheduling, candidate communication and preparing offer documentation, and assist with crew recruitment as required
• Run the onboarding process, including pre-employment checks (such as right-to-work checks, references and BPSS checks), induction logistics and probation review tracking
• Manage the leaving process, including exit paperwork, exit interview scheduling and system updates
• Support the rollout of our new HR system, including data collection, record set-up, testing and user support, and act as the day-to-day system administrator once it is live
• Prepare and issue contracts of employment, contract variations and other employment documents
• Organise training and development activities, including booking courses, maintaining training and certification records, and flagging renewals
• Act as a point of contact for employee and manager queries, signposting complex issues to the HR Advisor or HR Manager
• Provide administrative support for employee relations processes, including meeting scheduling, note-taking and document preparation
• Support flexible working requests and family-friendly leave administration
• Provide accurate payroll information to the Payroll Manager, including starters, leavers and changes
• Assist with the implementation and communication of HR policies and procedures
• Support the wellbeing programme and employee assistance provision
• Contribute to HR projects and initiatives that improve processes and employee engagement

Person specification

Essential

• Previous experience in an HR administrator, assistant or coordinator role
• CIPD Level 3 (or working towards it) or equivalent experience
• Excellent attention to detail and accuracy in managing records and documents
• Strong organisational skills, with the ability to prioritise a busy and varied workload
• Clear written and verbal communication skills
• Confidence in handling confidential information with discretion
• A practical, problem-solving approach, and the ability to build good working relationships
• Flexibility to take on a range of HR tasks as the function develops
• Ability to travel across the UK and to the Netherlands occasionally, with notice

Desirable

• Experience of using or implementing an HR information system
• Exposure to employee relations processes
• Basic knowledge of UK employment law, including recent updates to the ERA
• Experience in maritime, offshore, or another shift-based or rotational workforce