HR Coordinator

Windcat; East Suffolk; On-site; GBP 25,000 - 38,000; Full time

Job summary

Windcat is building out its HR function and the HR Coordinator will play a hands-on role in making that happen. You’ll keep the day-to-day HR processes running smoothly, from recruitment and onboarding through to leavers, and you’ll help us introduce our first HR system.

This is a good role for someone with HR administration experience who wants to develop their career as an HR generalist. Essential duties include maintaining records, coordinating recruitment, running onboarding, managing

Qualifications

• Experience as HR administrator, assistant or coordinator.
• CIPD Level 3 or working towards it.
• Excellent attention to detail in records and documents.
• Strong organisational and prioritisation skills.
• Clear written and verbal communication.
• Confidential information handling with discretion.
• Problem-solving mindset and relationship-building.
• Willingness to travel UK and occasionally Netherlands.

Responsibilities

• Maintain accurate employee records and HR databases; produce reports.
• Coordinate onshore recruitment administration: postings, tracking, interviews, offers.
• Run onboarding: pre-employment checks, induction, probation tracking.
• Manage leaving process: exit paperwork and system updates.
• Support rollout of new HR system and act as system administrator when live.
• Prepare contracts, variations and other employment documents.
• Organise training and maintain training records; flag renewals.
• Handle employee/manager queries and signpost complex issues.
• Provide payroll information to Payroll Manager: starters, leavers, changes.
• Support HR policies implementation and welfare programs.
• Contribute to HR projects to improve processes and engagement.

Skills

HR administration

Attention to detail

Organisational skills

Communication

Discretion with confidential info

Problem solving

Travel flexibility

Education

CIPD Level 3

Tools

HRIS

Job description

Windcat is building out its HR function, and the HR Coordinator will play a hands-on role in making that happen. You’ll keep the day-to-day HR processes running smoothly, from recruitment and onboarding through to leavers, and you’ll help us introduce our first HR system. This is a good role for someone with HR administration experience who wants to develop their career as an HR generalist.

Key Responsibilities

• Maintain accurate, up-to-date employee records and HR databases and produce HR reports as needed
• Coordinate onshore recruitment administration, including job postings, application tracking, interview scheduling, candidate communication and preparing offer documentation, and assist with crew recruitment as required
• Run the onboarding process, including pre-employment checks (such as right-to-work checks, references and BPSS checks), induction logistics and probation review tracking
• Manage the leaving process, including exit paperwork, exit interview scheduling and system updates
• Support the rollout of our new HR system, including data collection, record set-up, testing and user support, and act as the day-to-day system administrator once it is live
• Prepare and issue contracts of employment, contract variations and other employment documents
• Organise training and development activities, including booking courses, maintaining training and certification records, and flagging renewals
• Act as a point of contact for employee and manager queries, signposting complex issues to the HR Advisor or HR Manager
• Provide administrative support for employee relations processes, including meeting scheduling, note-taking and document preparation
• Support flexible working requests and family-friendly leave administration
• Provide accurate payroll information to the Payroll Manager, including starters, leavers and changes
• Assist with the implementation and communication of HR policies and procedures
• Support the wellbeing programme and employee assistance provision
• Contribute to HR projects and initiatives that improve processes and employee engagement

Person specification

Essential

• Previous experience in an HR administrator, assistant or coordinator role
• CIPD Level 3 (or working towards it) or equivalent experience
• Excellent attention to detail and accuracy in managing records and documents
• Strong organisational skills, with the ability to prioritise a busy and varied workload
• Clear written and verbal communication skills
• Confidence in handling confidential information with discretion
• A practical, problem-solving approach, and the ability to build good working relationships
• Flexibility to take on a range of HR tasks as the function develops
• Ability to travel across the UK and to the Netherlands occasionally, with notice

Desirable

• Experience of using or implementing an HR information system
• Exposure to employee relations processes
• Basic knowledge of UK employment law, including recent updates to the ERA
• Experience in maritime, offshore, or another shift-based or rotational workforce