HR Coordinator - 12 Months Fixed Term

Oceaneering International; Aberdeen City; Hybrid; GBP 23,000 - 32,000; Full time

Job summary

Oceaneering International in Aberdeen is seeking an experienced HR Coordinator to deliver key HR services and processes. You will provide transactional and administrative support for the full employment life cycle and collaborate with HR business partners to drive improvements.

You will handle employee and manager queries via the case management system, support audits, onboarding, inductions, letters, absence and benefits documentation, and maintain GDPR-compliant records while ensuring

Qualifications

• Prior experience in HR is essential.
• General Standard Grade English or equivalent.
• General Standard Grade Administration related subject or equivalent.
• Knowledge of employment laws, regulations, contracts.
• Working towards an HR qualification.

Responsibilities

• Provide initial response, support and administration to Employee and Manager queries about HR-related issues within the case management system
• Coordinate, conduct and support with auditing
• Support expanding work scope and creating new processes with international groups
• Designated subject matter expert and focal point for assigned processes; support training of new team members
• Drive continuous improvement initiatives to ensure processes are efficient and effective; seek customer feedback and incorporate best practices
• Periodically provide backup coverage for Employee Solutions Team Lead
• Responsible for processing job openings, issuing contracts, and conducting inductions for new hires
• Prepares and issues letters and other HR documents for Employees as required during the full employee life cycle
• Process and maintain documentation for absences, medicals, benefits, and right to work checks
• Maintains confidential information safely by following General Data Protection (GDPR) regulations
• Assist with any other duties as and when required

Skills

HR experience

Customer service

Case management

Auditing

Training

GDPR awareness

Knowledge of employment laws

Education

General Standard Grade English

General Standard Grade Administration

HR qualification (in progress)

Tools

Case management software

Job description

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.

About the Team

Our regional support functions play a critical role in enabling the success of all Oceaneering business units. These teams include disciplines such as Finance, HR, Recruitment, IT, HSE, Supply Chain, Quality, and Administration. Operating collaboratively across multiple departments and geographic locations, they provide responsive, high‑quality support that ensures our operations run efficiently and safely. Having these teams based locally allows us to make timely decisions, respond quickly to operational needs, and maintain strong alignment with our business units and workforce.

Job Description

A member of the local HR operations team, responsible for the delivery of key HR services and processes.
The HR Coordinator provides transactional and administrative support for processes covering the full employment life cycle.
Supports continuous improvement initiatives to ensure processes are efficient and effective.
Provides a high level of customer service to a variety of stakeholders including new hires, employees, line managers, and HR business partners.

Responsibilities

• Provide initial response, support and administration to Employee and Manager queries about HR-related issues within the case management system
• Coordinate, conduct and support with auditing
• Support expanding work scope and creating new processes with international groups
• Designated subject matter expert and focal point for assigned processes; support training of new team members
• Drive continuous improvement initiatives to ensure processes are efficient and effective; seek customer feedback and incorporate best practices
• Periodically provide backup coverage for Employee Solutions Team Lead
• Responsible for processing job openings, issuing contracts, and conducting inductions for new hires
• Prepares and issues letters and other HR documents for Employees as required during the full employee life cycle
• Process and maintain documentation for absences, medicals, benefits, and right to work checks
• Maintains confidential information safely by following General Data Protection (GDPR) regulations
• Assist with any other duties as and when required

Qualifications

REQUIRED

Prior experience in HR is essential

General Standard Grade English or equivalent

General Standard Grade Administration related subject or equivalent

DESIRED

• Working towards an HR qualification
• Knowledge of employment laws, regulations, contracts