HR & Business Support Coordinator

Eurobase People; Chelmsford; On-site; GBP 28,000 - 40,000; Full time

Job summary

Eurobase People is seeking a organised, proactive People & Business Support Coordinator to cover HR administration, PA duties and office coordination across Chelmsford and London.

The role involves managing the employee lifecycle in HiBob, preparing contracts and HR letters, supporting onboarding, benefits, leave processes and diary management for senior stakeholders, with confidential information handled discretely. CIPD qualification or progression is advantageous.

Qualifications

• HiBob experience essential.
• PA or Executive Support experience.
• Experience preparing contracts and HR documents.
• Experience onboarding and lifecycle HR processes.
• Organisational skills and prioritisation.
• Diary management, meetings and minute taking.
• Confidential handling of information with senior stakeholders.
• Excellent written and verbal communication.
• CIPD qualification or willingness to work towards one advantageous.

Responsibilities

• Manage day-to-day HR administration across the employee lifecycle.
• Maintain accurate employee records and HR processes in HiBob.
• Prepare contracts, offer letters and HR documentation.
• Support onboarding, inductions, benefits, probation, absence and leaver processes.
• Manage diaries, meetings, agendas and minutes for senior stakeholders.
• Maintain action logs and follow up on outstanding tasks.
• Support day-to-day running of the Chelmsford and London offices.
• Liaise with suppliers and support facilities requirements.
• Identify opportunities to improve HR processes.

Skills

HiBob experience

PA or Executive Support

Contract preparation

Onboarding support

Organisational skills

Diary management

Minute taking

Stakeholder liaison

Confidential information handling

Excellent communication

Education

CIPD qualification or willingness to work towards one

Tools

HiBob

Job description

Location: Chelmsford & London - hybrid, 2 – 3 days per week in the office

Contract: Full-time

We’re looking for an organised, proactive People & Business Support Coordinator to support across HR, people administration, PA and office coordination.

This is a varied role for someone who enjoys keeping things moving, can manage competing priorities and is confident working with confidential information. HiBob experience is essential.

Key responsibilities:

• Manage day to day HR administration across the employee lifecycle.
• Maintain accurate employee records and processes within HiBob.
• Prepare contracts, offer letters, HR letters and other documentation.
• Support onboarding, inductions, benefits, probation, absence and leaver processes.
• Manage diaries, meetings, agendas and minutes for senior stakeholders.
• Maintain action logs and follow up on outstanding tasks.
• Support the day to day running of the Chelmsford and London offices.
• Liaise with suppliers and support facilities requirements.
• Maintain organised records and identify opportunities to improve HR processes.

About you

You’ll be organised, reliable and proactive, with the ability to think on your feet and take ownership of your workload.

You’ll ideally have:

• Practical experience using HiBob – essential.
• Previous PA or Executive Support experience
• Experience preparing contracts, offer letters and HR documentation.
• Experience supporting onboarding and employee lifecycle processes.
• Organisational skills and managing conflicting priorities.
• Experience with diary management, meetings and minute taking.
• Confidence working with senior stakeholders and confidential information.
• Excellent written and verbal communication skills.

CIPD qualification or willingness to work towards one would be advantageous.

This is a great opportunity to build on your HR experience while gaining broader exposure across people, senior stakeholder support, facilities and business operations within a growing organisation.