HR Administrator

WE Talent; Chelmsford; Hybrid; GBP 26,000 - 31,000; Full time

Benefits offered by this job

25 days holiday plus bank holidays

Double company pension contribution

Job summary

WE Talent in Chelmsford is seeking a meticulous HR Administrator to join a collaborative team on a 14-month fixed-term contract. Hybrid working and an immediate start are available, with a salary of £28,500 per year.

You will handle HR records, data accuracy, contracts, compliance checks, and payroll-related correspondence, while supporting reporting, audits, and system improvements.

Qualifications

• Previous experience in an HR administration role, with a good understanding of HR processes and procedures.
• Experience maintaining employee data and working with HR systems.
• Strong IT skills, particularly Word and Excel.
• Excellent attention to detail and the ability to work to deadlines.
• Experience handling invoices/payroll-related processes.
• Strong communication and interpersonal skills.
• Proactive approach, with the ability to work collaboratively.
• Good literacy and numeracy skills, supported by relevant qualifications or equivalent experience.

Responsibilities

• Managing incoming queries and maintain the HR inbox.
• Supporting employee compliance and screening checks, ensuring records stay up to date.
• Preparing HR documents throughout the employee lifecycle, including contracts and payroll-related letters.
• Maintaining accurate employee records and updating the HR system for data integrity.
• Monitoring sickness absence and keeping relevant records and fit notes.
• Processing invoices and payments, supporting cost management.
• Providing administrative support for employee relations meetings and note-taking.
• Assisting with HR reporting, statistics, metrics and audit preparation.
• Supporting the effective use and development of HR systems, including training and data migration.
• Reviewing HR system data to maintain accuracy and guiding users on processes.
• Keeping internal information pages and external website content up to date.
• Providing general HR administrative support and assisting with other duties.

Skills

Attention to detail

Organised

Communication skills

Time management

Teamwork

Tools

Microsoft Word

Microsoft Excel

HRIS systems

Job description

HR Administrator

Chelmsford, Essex | Hybrid Working | £28,500 per annum | 14-Month Fixed-Term Contract

Immediate start available

Are you an organised HR Administrator who enjoys keeping things running smoothly behind the scenes? Do you have a keen eye for detail, a proactive approach and a genuine interest in supporting people?

We're working with a well-established organisation in Chelmsford that is looking for an HR Administrator to join its collaborative and supportive team on a 14-month fixed-term contract.

This is a varied role where you'll play an important part in supporting the wider HR function, helping to ensure employee records are accurate, systems are maintained effectively and colleagues receive a reliable, responsive service.

You'll be joining a team that values collaboration, takes pride in creating a positive working culture and encourages colleagues to work together to deliver a great service.

The Role

• Managing incoming queries and requests, including monitoring and maintaining the HR team inbox.
• Supporting employee compliance and screening checks, ensuring records remain up to date and requirements are met.
• Preparing HR documentation throughout the employee lifecycle, including contracts, leaver letters and payroll-related correspondence.
• Maintaining accurate employee records and updating the HR system to ensure data integrity.
• Monitoring sickness absence and ensuring relevant records and fit notes are maintained.
• Processing invoices and payments, supporting the team with expenditure monitoring and cost management.
• Providing administrative support for employee relations meetings, including taking notes where required.
• Assisting with HR reporting, statistics, metrics and audit preparation.
• Supporting the effective use and development of HR systems, including helping colleagues with queries, training and data migration.
• Reviewing HR system data to maintain accuracy and consistency, supporting users to follow the correct processes.
• Helping to keep internal information pages and external website content accurate, relevant and up to date.
• Providing general administrative support across the HR function and assisting with other duties as required.

About You

We're looking for someone who is organised, methodical and comfortable managing a varied workload, with the ability to balance competing priorities while maintaining a high level of accuracy.

• Previous experience in an HR administration role, with a good understanding of HR processes and procedures.
• Experience maintaining employee data and working with HR systems, with the confidence to learn new applications.
• Strong IT skills, particularly Microsoft Word and Excel.
• Excellent attention to detail and the ability to work accurately to deadlines.
• Experience working with figures, such as checking invoices or supporting payroll-related processes.
• Confidence researching information and preparing reports or statistics.
• Strong communication and interpersonal skills, with the ability to build positive working relationships across different teams and with external contacts.
• A proactive approach, using your initiative while working collaboratively with others.
• Good literacy and numeracy skills, supported by relevant qualifications or equivalent experience.

What's on Offer?

• Salary: £28,500 per annum.
• Contract: 14-month fixed-term contract.
• Location: Chelmsford, Essex.
• Working arrangements: Hybrid working.
• Start date: Immediate start available.
• Annual leave: 25 days' holiday plus bank holidays, with Christmas off.
• Pension: Double company pension contribution.
• The opportunity to join a collaborative, supportive HR team with a strong, positive working culture.
• A varied role offering exposure to a broad range of HR administration activities and systems.

We are committed to creating inclusive recruitment processes and welcome applications from people of all backgrounds