HR Administrator/Job Aide

LSCft; Preston; On-site; GBP 26,000 - 27,000; Part time

Job summary

Lancashire and South Cumbria NHS Foundation Trust (LSCFT) is seeking a part-time Note Taker to support a Band 5 HR Advisor/Trainee HR Business Partner. The role is office- and remotely-accessible via MS Teams, up to 24 hours per week, across HR hearings, grievances, and related meetings.

You will provide minute taking and admin support, ensuring accurate records, timely correspondence, and professional liaison with stakeholders while meeting deadlines in a busy HR environment.

Qualifications

• Educated to GCSE standard or equivalent in Maths and English
• NVQ/Diploma level III in HR / Administration or equivalent experience
• Evidence of competence in Microsoft Office applications including Word and Excel

Responsibilities

• Provide note taking service, face to face or via MS Teams for HR meetings including hearings and grievances
• Deliver comprehensive admin support to HR team, maintaining accurate correspondence and minutes
• Manage meeting arrangements, travel, and minute taking with attention to detail and sensitivity

Skills

Verbal communication

Written communication

Time management

Organisational skills

Negotiation and influencing

Attention to detail

Education

GCSE Maths & English

NVQ/Diploma level III in HR / Admin

Tools

Microsoft Word

Microsoft Excel

Job description

Main area Human Resources Grade Band 3 Contract Fixed term: 36 months (Funding available for 36 months) Hours Part time - 24 hours per week Job ref 351-CS2956-EB-B

Site Sceptre Point Town Preston Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 01/11/2026 23:59

Our Vision is to provide the best mental health, learning disability, autism, community, and physical health services for the populations we serve.

As an integrated Trust, Lancashire and South Cumbria NHS Foundation Trust (LSCFT) delivers a comprehensive range of services, including:

• Primary and secondary mental health care for children and adults, including specialist inpatient child and adolescent mental health provision, perinatal mental health, and forensic services with low and medium secure care.
• Specialist mental health inpatient care for individuals with learning disabilities, alongside specialist community support for children and adults with learning disabilities and autism, including intensive support.
• Extensive community physical health and well-being services for children and adults, covering prevention, treatment, rehabilitation, and long-term condition management.

The Trust was first established in 2002 and employs approximately 7,500 staff who provide care from more than 400 sites. The organisation offers opportunities for medics, mental health, general nurses, children’s nurses, allied health professionals, psychology, administration and clerical staff, apprentices and volunteers, as well as those specialising in learning disabilities and community physical health services.

Tenure - Fixed Term - Funding available for 36 months - 24 hours per week

Proposed Interview date - Thursday 12th November

We are seeking to recruit an experienced, enthusiastic and motivated note taker to undertake a unique role supporting someone with a hearing impairment on a flexible basis for up to 24 hours per week.

Your role will involve working as a Job Aide Working alongside a hearing impaired, Band 5 HR Advisor/Trainee HR Business partner supporting them with note taking/secretarial support.

The successful candidate will be required to provide a note taking service, face to face primarily in the Bay area or virtual via MS Teams. The note taking will be required for a variety of meetings, including HR hearings and grievances.

When note taking isn’t required general administration duties within the HR Admin team will be undertaken.

The successful candidate will possess:

Previous administration experience supporting a busy team

Ability to manage time and workload effectively, working to deadlines with limited supervision

Excellent verbal and written communication skills

Excellent negotiation and influencing skills

Ability to be dynamic, speedy and accurate whilst remaining calm under pressure

Main duties of the job

The post holder will undertake a note taking service, either face to face primarily in the Bay area or virtual via MS Teams. The note taking will be required for a variety of meetings, including case conferences, network meetings, formal disciplinary, grievance and sickness meetings and hearings.

When notetaking is not required you will provide a comprehensive, customer focused and efficient administration service supporting the Human Resources Directorate in assisting the Trust in achieving its strategic and operational objectives.

Key responsibilities

Provide a comprehensive administrative service primarily minute taking across the organisation, but primarily in the Bay network face to face, or virtually via MS Teams

Produce correspondence as directed e.g. mass mailings, meeting minutes.

Demonstrate attention to detail and accuracy in written communication

Select appropriate methods of communication depending on the circumstances

Demonstrate tact and empathy during difficult and sensitive conversations

Liaise with customers regarding applications for Human Resources related schemes as appropriate

Promote the positive reputation of the Business Partnering team

Attend organised events and meetings if required

Participate fully in team/departmental meetings and activities

Support team and departmental colleagues in so far as is reasonable and practicable

Provide support, guidance and routine query resolution

Working for our organisation

LSCFT values diversity and inclusion, recognising that talent from varied backgrounds creates a flexible, creative, and effective workforce. We actively challenge discrimination and welcome applications from all, regardless of age, disability (including those with experience of accessing or caring for someone who has accessed mental health or learning disability services), ethnicity, gender, religion, belief, or sexual orientation.

Our aim is to reflect the communities we serve, so we particularly encourage applications from under-represented groups. If you’d like to discuss your application, please ask.

We also welcome individuals with lived experience relevant to the role or service area, as your insight brings authenticity to our services.

LSCFT support flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as term time, part time, compressed hours and flexi-time.

The wellbeing of our people is at the heart of everything we do. We offer a wide range of resources, tools and support to help you thrive both in and out of work.

Detailed job description and main responsibilities

Please see attached the job description and person specification for more information about this role.

Person specification

Qualifications

• Educated to GCSE standard or equivalent in Maths and English
• NVQ/Diploma level III in HR / Administration or equivalent experience
• Evidence of competence in Microsoft Office applications including Word and Excel

Knowledge

• Knowledge of employment records systems
• Awareness of legislation surrounding employment and data protection

Experience

• Experience of administration work and systems
• Experience of administration of an integrated database system
• Experience of prioritising work to meet deadlines

Skill and Abilities

• Good written communication skills to produce accurate correspondence
• Good organisational skills including ability to prioritise tasks and use own initiative
• Proven ability to manage meeting arrangements and taking minutes

You are advised to consider applying for LSCFT vacancies as soon as possible as in some instances vacancies are closed as soon as a sufficient number of applications have been received. If you are not invited to interview within four weeks of the closing date then please assume that on this occasion you have been unsuccessful, as it is not possible to contact all unsuccessful candidates.

Please note that further communication from LSCFT will normally be to the email address given on the application form. You should also ensure that email addresses and telephone numbers are provided for your referees, to enable LSCFT to contact them.

Please ensure that you read the person specification as your application will be measured against this document.

If you use AI to assist with your application, you must declare this. Undeclared use may result in withdrawal. Please ensure your application reflects your own skills and experiences. While AI tools can assist, they may produce generic or inaccurate content. We encourage you to provide personal examples that demonstrate how you meet the essential criteria.

For all posts which require a Disclosure and Barring Service (DBS) check please be aware of the Disclosure and Barring Service Code of Practice, a copy of which is available by logging on to the DBS website. If the post is subject to DBS disclosure, a charge will be made to the successful candidate(s).

Employer certification / accreditation badges

Application numbers

This vacancy may close early if it receives a high number of applications. You are therefore advised to consider applying for this vacancy as soon as possible to avoid disappointment.

Name Lynn Brown Job title PA to Deputy Chief People Officer/Admin Manager Email address [e-mail] Telephone number 07790 389046