Senior Team Administrator

Hpft; Watford; On-site; GBP 30,000 - 33,000; Full time

Job summary

Hertfordshire Partnership University NHS Foundation Trust in Watford is seeking a motivated administrator to provide a full team secretarial service for the Safeguarding and related clinical teams. The role requires excellent IT and diary management, accurate transcription, and strong interpersonal skills within a busy community mental health setting.

You will handle confidential information, create professional meeting notes, and maintain electronic records with attention to detail, supporting

Qualifications

• A good standard of education to secondary level.
• Advanced IT skills.
• Experience of working in an office environment.

Responsibilities

• Full secretarial service to the Clinical team, including admin support to the Safeguarding and Consultant Psychiatrists.
• Excellent record keeping and note taking for meetings and safeguarding.
• Paris electronic patient records database (full training will be given).
• Microsoft Office package.
• Ability to work under pressure and multitask meeting notes with other secretarial duties.
• Work independently using own initiative within broad procedural guidelines.

Skills

Advanced IT skills

Education

Secondary education

Tools

Microsoft Office

Job description

Site Colne House, 21 Upton Road, Watford, WD18 0JP Town Watford Salary £29,812 - £32,715 per annum pro rata (5% fringe HCAS included) Salary period Yearly Closing 29/10/2026 23:59

Values Based Screener

At Hertfordshire Partnership Foundation Trust we are looking for people to join us who share our values and those of the NHS. Before your application can be considered please take part on our online values questionnaire, which you can find below. When you have finished you will be sent a 'completion code' by email, which will be valid for 6 months and required to submit your application form.

We are looking for a motivated individual to provide a full Team Administrative service, including a high degree of note taking for the Safeguarding team within the Adult Community Mental Health Team, based at Colne House, Watford

All applicants must have secretarial/administrative experience and contribute to the values of HPFT – WELCOMING, KIND, CARING, RESPECTFUL and PROFESSIONAL.

Whilst we welcome all applications from all suitable candidates, unfortunately, we will not be offering sponsorship for this role.

Main duties of the job

The successful candidate will have experience and skill in these key areas:

• Full secretarial service to the Clinical team, including administrative support to the Safeguarding team, First Contact team and Consultant Psychiatrists
• Excellent record keeping, note taking in the form of professionals/business/Safeguarding/Team meetings (shorthand is not required).
• Paris electronic patient records database (full training will be given)
• Microsoft Office package
• Ability to work under pressure and multitask meeting notes with other secretarial duties.
• To be able to work independently, using own initiative and undertake non-routine duties without direct supervision, working within broad procedural guidelines.

Candidates should be able to demonstrate that they can prioritise and manage their own workload whilst maintaining a positive, professional and calm approach. Excellent IT skills, a good working knowledge of Microsoft office and accurate copy and audio typing skills are essential. This is a very busy and varied role, responsible for all aspects of administration and will involve service user contact, so good interpersonal skills are required.

Working for our organisation

Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of ‘Outstanding’ from the Care Quality Commission

Our family of over 4,000 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings.

Everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:

Welcoming. Kind. Positive. Respectful. Professional.

Detailed job description and main responsibilities

For full details of the role and responsibilities for this vacancy please refer to the Job Description and Person Specification documents attached.

Person specification

KNOWLEDGE, TRAINING AND EXPERIENCE

• A good standard of education to secondary level
• Advanced IT skills
• Experience of working in an office environment

AREAS OF EXPERIENCE AND KNOWLEDGE

• Microsoft Office/Word/Excel/Outlook Packages
• Ability to organise and prioritise own workload
• To be proficient in diary management.
• To record and transcribe notes, either by hand or on a laptop in meetings
• Maintain a computerised filing system
• Knowledge of medical terminology

COMMUNICATION SKILLS

• Ability to communicate with a range of people, whilst taking into account the confidential nature of the post

ANALYTICAL SKILLS

• To make judgements, without direct supervision, as to the importance/urgency of workload issues

Please note, we do not charge fees for job applications, recruitment processes, sponsorship arrangements, or employment offers.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if we receive a high number of applications.